Admin Head

Ucam; Bengaluru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Ucam in Bengaluru is seeking an Admin Head with 8-10 years of experience to lead day-to-day administrative activities at our manufacturing facility in Dobasepete. The role focuses on operations, safety, vendor management, and cost optimization.

You will develop SOPs, monitor infrastructure, coordinate transport and canteen services, and ensure compliance with workplace rules while driving efficiency and value for the plant.

Qualifications

• Experience leading admin teams in a plant/office setting.
• Knowledge of SOPs, controls, and vendor management.
• Ability to negotiate service agreements and manage budgets.
• Willingness to learn and adapt in a manufacturing environment.

Responsibilities

• Lead day-to-day admin activities of the plant.
• Ensure maintenance of office and plant infrastructure and utilities.
• Develop and implement admin processes, SOPs, and controls.
• Identify opportunities to improve efficiency and reduce costs.
• Coordinate employee transport operations and vendors.
• Oversee canteen operations and food service quality.
• Monitor vendor performance and contract compliance.
• Maintain records of contracts, PO, and service agreements.
• Support safety standards and administrative controls.

Skills

Vendor management

Negotiation

Google Workspace

Record keeping

Stakeholder management

Communication skills

Problem solving

Time management

Tools

MS Office

Job description

SUMMARY

Dear All, JD Position: Admin head Experience: 8-10 years Location: Dobasepete General Purpose

Main/ Essential Task

• Lead and oversee all day-to-day administrative activities of the manufacturing plant.
• Ensure smooth functioning and maintenance of office and plant infrastructure, utilities, common facilities, and administrative services.
• Develop and implement effective administrative processes, SOPs, and controls.
• Identify opportunities to improve administrative efficiency and reduce operational costs.
• Ensure timely resolution of facility-related issues affecting employees and plant operations.
• Plan, manage, and monitor employee transport operations.
• Coordinate with transport vendors and ensure timely and safe transportation services.
• Oversee complete canteen operations and coordinate with food service providers.
• Ensure food quality, hygiene, cleanliness, and timely service.
• Monitor vendor performance and compliance with agreed service standards.
• Establish and monitor visitor management, material movement, gate control, and access procedures.
• Ensure effective housekeeping standards across office and manufacturing areas.
• Conduct periodic reviews of housekeeping and security service providers.
• Handle vendor negotiations, service agreements, renewals, and performance reviews.
• Ensure timely processing and verification of vendor bills and supporting documents.
• Maintain proper records of contracts, quotations, purchase orders, and service agreements.
• Coordinate with internal departments and external agencies for facility maintenance and improvement activities.
• Monitor office and plant infrastructure, furniture, utilities, and common facilities.
• Support expansion, relocation, renovation, and infrastructure development projects as required.
• Ensure timely escalation and closure of critical infrastructure-related issues.
• Support the implementation of safety standards and administrative controls within the plant.
• Ensure administrative service providers comply with safety and workplace rules

Skills Required

• Ability to handle vendors and service providers
• Willingness to learn.
• Basic knowledge of Google work space
• Good organizational and record-keeping skills.
• Excellent vendor negotiation and stakeholder management skills.
• Good communication and interpersonal skills.
• Strong problem-solving and decision-making ability.
• Ability to handle multiple priorities in a fast-paced manufacturing environment.
• High level of ownership, discipline, and accountability.
• Strong organizational and planning skills.