Admin Executive

Keka Inc.; Kozhikode district; On-site; INR 250,000 - 350,000; Full time

Job summary

Keka Inc. in Kozhikode, Kerala seeks an Admin Executive to keep the academy running smoothly. You will manage daily operations, coordinate facilities, and supervise housekeeping and security staff to ensure a safe, well-organized campus.

The role requires hands-on oversight of repairs, logistics for student orientations and events, vendor management, and accurate reporting of assets, invoices, and expenses. Entry-level candidates with 0–2 years' experience are welcome to apply.

Qualifications

• Strong proficiency in Microsoft Excel/Google Sheets for tracking attendance, expenses, and inventory.
• Familiarity with ERP software or Institutional Management Systems.
• Excellent written and verbal communication skills in English and the local language.

Responsibilities

• Operations & Facility Maintenance: ensure campus is class-ready by 8:30 AM; manage repairs (CCTV, networking, plumbing, electrical); supervise housekeeping and security staff.
• Logistics & Event Coordination: handle end-to-end logistics for student orientations and events; manage venue bookings, catering, material distribution; coordinate staff housing/transport.
• Vendor management & procurement: identify reliable vendors for stationery, IT equipment, and furniture; compare quotes and negotiate prices; coordinate with accounts for payments.
• Reporting & Documentation: maintain daily/weekly status reports; track asset inventories and AMC renewals; manage petty cash and expenses.

Skills

Microsoft Excel

Google Sheets

ERP software

English & local language communication

Tools

ERP software

Job description

• Technical Skills: Strong proficiency in Microsoft Excel/Google Sheets (for tracking attendance, expenses, and inventory).
• Familiarity with ERP software or Institutional Management Systems.
• Excellent written and verbal communication skills in English and the local language.

2. Experience Requirements

• Entry-Level: 0–2 years. Focuses on document management and front-office tasks.

Core Job Responsibilities

To ensure the academy runs smoothly, an Admin Executive should focus on these four pillars:

1. Operations & Facility Maintenance

• Conducting daily walkthroughs to ensure the campus is "class-ready" by 8:30 AM.
• Managing repairs and maintenance (CCTV, networking, plumbing, and electrical).
• Supervising housekeeping and security staff.

2. Logistics & Event Coordination

• Managing the "end-to-end" logistics for student orientations and events.
• Handling venue bookings, catering arrangements, and material distribution.
• Coordinating staff housing or transportation needs when required.
• Identifying reliable vendors for stationery, IT equipment, and furniture.
• Comparing quotes and negotiating prices to stay within budget.
• Verifying invoices and coordinating with the accounts team for timely payments.

4. Reporting & Documentation

• Maintaining daily/weekly status reports (Target vs. Actually).
• Tracking asset inventories and AMC (Annual Maintenance Contract) renewals.
• Managing petty cash and daily administrative expenses.