Admin Executive

Jones Lang LaSalle Incorporated; Bengaluru; On-site; INR 420,000 - 540,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bengaluru, India is seeking an Admin Executive to support daily office operations and executive staff. The role involves calendar management, visitor handling, and coordinating meetings, with opportunities to assist HR-related onboarding and events.

The ideal candidate will have strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced environment. On-site role with a 48-hour weekly schedule and a supportive team.

Qualifications

• 2+ years of experience in an admin/executive assistant role.
• Excellent verbal and written communication skills.
• Proficient in MS Office and basic computer skills.
• Knowledge of HR policies and procedures can be considered an advantage.
• Ability to organize calendars and manage office operations.

Responsibilities

• Organize team events and front office activities.
• Visitor management and courier handling.
• Coordinate with other EAs for scheduling meetings; manage calendars.
• Support daily admin operations, including procurement and facility-related tasks.
• Provide backup assistance to the executive admin team and lead central services.

Job description

**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.## Admin Executive Job### **Admin Executive Roles and Responsibilities**To create the perfect admin executive job description, start by making a detailed list of essential responsibilities, qualifications and all the expectations for a potential candidate. The most common responsibilities of an admin executive position include:* Providing assistance to the HR team in recruitment and onboarding.* Providing support in ABS-wide (asset-backed securities) projects.* Managing calendar as well as associated operations. Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation, etc.* Organizing and scheduling complicated monthly and annual operations, such as agendas, meetings, logistics, luncheon arrangements, and travel plans.* Handling management of major staff meetings and annual events of the organization.* Providing backup assistance to lead the executive administrative assistant team.* Serving as a lead administrator for central services.* Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.## Admin Executive Job Description Sample### **Sample**Our company is successfully growing, and the need for skilled employees has been increasing so far. Currently, we have an open position for an admin executive role. We are searching for a person with some necessary skills who can fit in all the role's criteria. You can review all the requirements and see whether this role is suitable for you.**Roles and Responsibilities*** Organize team events* Front Office day to day activity handling* Visitor management* Courier management* Handle the HK 5S Activity, Should have knowledge Factory 5S process* Chemical & MSDS Awareness* Detail-oriented and capable to prioritize various assignments* Should be able to maintain calendars for multiple executives in the organization* Coordinate with other Executive Assistants when scheduling meetings* Manage general departmental administrative activities* Handle printing and collating work* Support and cross-train other EAs* Provide leadership support* Handle phone calls and convey important messages on time, every time.* Maintain confidentiality with crucial data of the organization* Provide support to new recruits with facilities and necessary assets* 2+ years of experience in an admin executive position* Broad understanding of executive administrative practices and processes* Independent and able to work with minimal supervision* Knowledge of HR policies and procedures can be considered as an advantage* Strong knowledge of MS Office and basic computer skills* Experience in preparing cash flow statements, budgeting and expense control* Proficient in health and safety regulations* Excellent verbal and written communication skills, and the ability to present ideas clearly* Cafeteria Operation end to end & Billing* Garden management & activity operation* Facility Pest control & MSDS awareness* Stationery, Pantry, HK & Other operation related to IFM Inventory management* IFM Asset Inventory management**Location:**On-site -Bengaluru, KA**Scheduled Weekly Hours:**48If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.Jones Lang LaSalle (\"JLL\") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500(R) company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit.