Admin Executive

Jones Lang LaSalle Incorporated; Attibele; On-site; INR 300,000 - 420,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an Admin Executive to support HR recruitment, onboarding, and organizational operations in Bengaluru on-site. The role covers calendar management, venue bookings, documentation, and event coordination.

The candidate should have 2+ years in admin roles, strong MS Office skills, and excellent communication, with the ability to work independently in a fast-paced environment. This position demands attention to detail and professional discretion.

Qualifications

• 2+ years of experience in an admin executive position.
• Independent and able to work with minimal supervision.
• Knowledge of HR policies and procedures can be considered as an advantage.
• Strong knowledge of MS Office and basic computer skills.
• Excellent verbal and written communication skills.

Responsibilities

• Providing assistance to the HR team in recruitment and onboarding.
• Providing support in ABS-wide projects.
• Managing calendar as well as associated operations.
• Booking conference halls and audiovisual equipment; preparing documentation.
• Organizing and scheduling complex monthly and annual operations including agendas, meetings, logistics, luncheons and travel.

Skills

MS Office

Communication

Organizational skills

Confidentiality

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Admin Executive Job

Our company is successfully growing, and the need for skilled employees has been increasing so far. Currently, we have an open position for an admin executive role. We are searching for a person with some necessary skills who can fit in all the role's criteria.

You can review all the requirements and see whether this role is suitable for you.

Roles and Responsibilities:

• Providing assistance to the HR team in recruitment and onboarding.
• Providing support in ABS-wide (asset-backed securities) projects.
• Managing calendar as well as associated operations.
• Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation, etc.
• Organizing and scheduling complicated monthly and annual operations, such as agendas, meetings, logistics, luncheon arrangements, and travel plans.
• Handling management of major staff meetings and annual events of the organization.
• Providing backup assistance to lead the executive administrative assistant team.
• Serving as a lead administrator for central services.
• Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.

Roles and Responsibilities

• Organize team events
• Front Office day to day activity handling
• Visitor management
• Courier management
• Handle the HK 5S Activity
• Should have knowledge Factory 5S process
• Chemical & MSDS Awareness
• Detail-oriented and capable to prioritize various assignments
• Should be able to maintain calendars for multiple executives in the organization
• Coordinate with other Executive Assistants when scheduling meetings
• Manage general departmental administrative activities
• Handle printing and collating work
• Support and cross-train other EAs
• Provide leadership support
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization
• Provide support to new recruits with facilities and necessary assets
• 2+ years of experience in an admin executive position
• Broad understanding of executive administrative practices and processes
• Independent and able to work with minimal supervision
• Knowledge of HR policies and procedures can be considered as an advantage
• Strong knowledge of MS Office and basic computer skills
• Experience in preparing cash flow statements, budgeting and expense control
• Proficient in health and safety regulations
• Excellent verbal and written communication skills, and the ability to present ideas clearly
• Cafeteria Operation end to end & Billing
• Garden management & activity operation
• Facility Pest control & MSDS awareness
• Stationery, Pantry, HK & Other operation related to IFM
• Inventory management
• IFM Asset Inventory management

Location: On-site - Bengaluru, KA

Scheduled Weekly Hours: 48

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.