Admin & Creative Coordinator

Kilowott; India; On-site; INR 400,000 - 640,000; Full time

Benefits offered by this job

PF and medical benefits

Paid holidays

Collaborative work environment

Job summary

Kilowott is seeking an organized Admin & Creative Coordinator to support daily office administration, procurement, and coordination, while also assisting with basic design tasks.

The role involves working with Canva, Photoshop, Illustrator, CorelDRAW, or Figma to create materials and maintain brand consistency across communications and events.

Qualifications

• 2–5 years of experience in administration, office coordination, operations, or creative coordination.
• Strong organizational and coordination skills.
• Excellent follow-up and multitasking abilities.
• Good written and verbal communication skills.

Responsibilities

• Handle day-to-day office administration and coordination.
• Maintain records, documents, files, and Excel sheets.
• Coordinate printing, scanning, and documentation.
• Manage office supplies, equipment, and procurement.
• Support meetings, events, and office arrangements; maintain schedules.

Skills

MS Excel

MS Word

PowerPoint

Coordination

Multitasking

Tools

Canva

Photoshop

Illustrator

CorelDRAW

Figma

Job description

We are looking for an organized, proactive, and creative Admin & Creative Coordinator to support the day-to-day administrative and coordination activities of the office while also assisting with design and creative requirements.

The role will involve a combination of office administration, vendor and purchase coordination, documentation, scheduling, employee/office support, and basic graphic design. The ideal candidate should be comfortable handling multiple responsibilities, coordinating with different teams and vendors, and taking ownership of day-to-day operational requirements.

Key Responsibilities

Administration & Office Coordination

• Handle day-to-day office administration and coordination.
• Maintain records, documents, files, and Excel sheets.
• Coordinate printing, scanning, documentation, and other office requirements.
• Coordinate office supplies, stationery, equipment, and other requirements.
• Support employee and office-related administrative requirements.
• Coordinate with building management, caretakers, service providers, and other external parties.
• Assist with meetings, events, and office arrangements.
• Maintain schedules, reminders, and follow-ups for management and teams.

Coordination & Operations

• Coordinate between internal teams, management, vendors, and service providers.
• Follow up on assigned tasks and ensure timely closure.
• Assist management with scheduling, appointments, meetings, and events.
• Handle routine correspondence and communication.
• Support basic operational activities across the office.
• Take ownership of ad-hoc administrative and coordination requirements.

Creative & Design Support

• Create basic graphics for internal communication, presentations, social media, events, and marketing requirements.
• Design posters, announcements, presentations, invitations, and other creative materials.
• Maintain consistency with company branding and visual guidelines.
• Make basic edits to images and marketing materials.
• Work with tools such as Canva, Photoshop, Illustrator, CorelDRAW, or Figma.
• Support the marketing/design team with day-to-day creative requirements.

Requirements

• 2–5 years of experience in administration, office coordination, operations, creative coordination, or a similar role.
• Good organisational and coordination skills.
• Strong follow-up and multitasking abilities.
• Good working knowledge of MS Excel, Word, and PowerPoint.
• Experience coordinating with vendors and handling purchase-related activities.
• Good written and verbal communication skills.
• Basic to intermediate graphic design skills.
• Knowledge of Canva, Photoshop, Illustrator, CorelDRAW, or Figma is an advantage.
• Ability to work independently and manage multiple responsibilities.
• Good attention to detail and ability to meet deadlines.
• Should be comfortable working with different teams and handling ad-hoc requirements.

Preferred Candidate

The ideal candidate is someone who can wear multiple hats — manage administration and office coordination, follow up with vendors and purchases, support management and teams, and also handle basic creative/design requirements when needed.

Location

Porvorim, Goa

Candidates should be based in Goa or willing to relocate to Goa and work from the Porvorim office.

What We Offer

• Monday to Friday working schedule
• Paid holidays
• PF and medical benefits
• Collaborative work environment
• Opportunity to work across administration, operations, and creative functions