Accounts Receivable Specialist

RXO; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

RXO in Mumbai is seeking an invoice specialist to oversee billing operations, prepare weekly and monthly invoices, audit against contracts, and resolve discrepancies.

You will coordinate with stakeholders and customers, perform data entry, ensure timely deliverables, and follow SWIs to maintain accuracy and control across the billing process. This role involves close teamwork with invoicing, operations, and other departments to drive improvements.

Qualifications

• Experience handling weekly and monthly invoices.
• Ability to audit invoices against documents/contracts.
• Strong data entry and reconciliation skills.
• Coordinate with stakeholders and carriers to resolve issues.

Responsibilities

• Prepare the weekly and monthly invoices.
• Audit invoices with the help of the documents/contracts & provide necessary updates.
• Contact clients and preparations of source documents to resolve questions, inconsistencies, or missing data.
• Compare data entered with source documents or re-enter data in verification format on screen to detect errors.
• Review invoices thoroughly & send to customers.
• Collaborate with the invoicing, operations, and all teams required.
• Validate system data for accuracy of customer.
• Follow and apply all SWI’s and process documents.
• Ensure efficient, accurate, timely and thorough completion of daily, weekly, and monthly deliverables across all function of billing process.
• Seek continuous improvement across all functions/processes and accounts.
• Assist Peers/Supervisor with prioritizing workload and update of account status.

Skills

Invoicing

Data entry

Communication

Job description

Summary of Role:

• Oversee the activities of logistics management, & daily deliverables of the process.
• This position is responsible creating the invoices with all the data and send the same to customer as per agreed timelines.
• Review and resolve OTM Errors keeping Past Due and Business SLAs within TAT.
• Researches and resolves all issues and documents resolution; performs data entry or corrections of invoices or shipment information to match invoices; tracks and communicates

root-cause analysis of issues to support continuous improvement.

• Coordination with stake holders and carriers. Record and manage invoicing issues.
• Communicate across all process/department to determine the source of the issue and resolve it.

Roles & Responsibilities:

• Prepare the weekly and monthly invoices.
• Audit invoices with the help of the documents/contracts & provide necessary updates.
• Contact clients and preparations of source documents to resolve questions, inconsistencies, or missing data.
• Compare data entered with source documents or re-enter data in verification format on screen to detect errors.
• Reviewing the invoices thoroughly & sending the same to customers.
• Collaborate with the invoicing, operations, and all teams required.
• Validate system data for accuracy of customer.
• Follow and apply all SWI’s and process documents.
• Ensure efficient, accurate, timely and thorough completion of daily, weekly, and monthly deliverables across all function of billing process.
• Seek continuous improvement across all functions/processes and accounts.
• Assist Peers/Supervisor with prioritizing workload and update of account status.