Accounts Payable - International

Selective Global Search; Navi Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Selective Global Search in Navi Mumbai is seeking a finance professional to manage Country Manager expenses, debit notes, and freight bills within SAP. You will coordinate with Sales, Finance, Treasury, and Logistics to ensure compliance and accurate documentation.

The role focuses on reviewing expense claims, validating tax details, and posting in SAP with correct cost and profit centres, while maintaining audit-ready records and timely approvals.

Qualifications

• Financial verification and analytical skills required.
• Attention to detail and compliance orientation.
• Strong SAP knowledge and Excel proficiency.
• Coordination and stakeholder management abilities.
• Documentation and audit preparedness.
• Good communication skills.

Responsibilities

• Review Country Manager expense claims and obtain approvals.
• Process Debit Notes in SAP with accurate GL accounts and cost/profit centres.
• Process Freight Bills in SAP and validate against POs and RFQ.
• Review advance/forex requests and coordinate fund processing.
• Maintain vendor/service agreements and notify Legal on expiry.
• Manage departmental expenses and prepare monthly provisions.
• Coordinate approvals with Treasury, Cluster Head and Finance.
• Maintain ledger accuracy in SAP and Excel; perform reconciliations.

Skills

Financial verification

Analytical skills

Excel

Coordination

Documentation

Communication

Tools

SAP

Job description

Job Location : Airoli, Navi Mumbai

Job Purpose

To ensure accurate processing, compliance, documentation control, financial coordination, and SAP activities related to Country Manager expenses, debit notes, freight bills, agreements, and departmental expense management. The role requires close coordination with the cross functional teams - Sales, Finance, Treasury and Logistics teams.

Key Responsibilities

1. Country Manager Expense Review

• Review and verify expense claims along with supporting documents.
• Ensure compliance with company expense policies, spending limits, and approval hierarchy. Validate calculations, tax details, and overall accuracy. Highlight discrepancies and coordinate corrections. Obtain approvals from Cluster Head and Head of Department.

2. Debit Note Processing (SAP)

• Verify debit note details against supporting documentation. Cross-check primary commission with Shipping Bills for accuracy. Validate secondary commission calculations as per agreed terms.
• Review:
• Third-party salary charges (payroll/service agreements)
• Office rent charges (lease agreements/invoices)
• Incentive payments (approved performance sheets)
• MEP freight and storage charges (logistics documents)
• Ensure correct vendor/customer details and invoice validation.
• Post debit notes in SAP with correct GL accounts, cost centres, and profit centres.
• Follow up for approvals and payment processing.

3. Freight Bill Processing (SAP)

• Verify freight invoices against purchase orders and shipping documents.
• Validate freight rates as per approved RFQ (GoComet/email approval).
• Check tax calculations and compliance. Post freight bills in SAP with correct cost centre allocation. Coordinate with Logistics and Finance teams. Resolve discrepancies with transport vendors.

4. Advance / Forex Request Processing

• Review and validate advance/forex requests from Country Managers.
• Ensure required approvals are in place. Coordinate with Treasury for fund processing.
• Track settlement and ensure timely adjustments. Maintain documentation for audit purposes.

5. Agreement & Legal Coordination

• Maintain updated records of vendor and service agreements. Track contract validity and expiry dates. Notify Legal Team and Country Manager before expiry. Ensure timely initiation of renewals. Maintain compliance documentation for audit readiness.

6. Departmental Expense Management

• Process and reimburse marketing tour and travel expenses.
• Reconcile corporate mobile, credit card, and fuel expenses.
• Ensure timely submission and compliance with policies.
• Prepare monthly provision statements for:
• Third-party salary / rent / consultancy
• Secondary sales commission
• Country Manager expenses
• Submit provision details to Booking and Finance teams.

7. Coordination & Approvals

• Follow up with Treasury for payments.
• Coordinate with Cluster Head and Finance for approvals.
• Liaise with Legal for agreement validation and documentation.

8. SAP & Financial Controls

• Strong working knowledge of SAP for Debit Note and Freight Bill processing.
• Ensure correct GL accounts, tax codes, cost centres, and profit centres.
• Maintain ledger accuracy in SAP and Excel. Perform reconciliations and ensure clean financial records.

9. Reporting & MIS

• Maintain ledger records of Country Managers.
• Reconcile balances periodically.

10. Required Skills & Competencies

• Financial verification and analytical skills
• Attention to detail and compliance orientation
• Strong SAP knowledge / Excel
• Coordination and stakeholder management
• Documentation and audit preparedness
• Good communication skills