Accounts Payable Executive - US - CBS025 - Chennai

CapActix Business Solutions; Chennai District; On-site; INR 420,000 - 600,000; Full time

Job summary

CapActix Business Solutions is seeking a detail-oriented Accounts Payable Executive to manage outgoing payments for our US process from Chennai. You will ensure timely vendor settlements, maintain accurate records, and communicate with overseas vendors during US business hours.

The role requires careful three-way matching, strong Excel skills, and night shift availability. The candidate should have 1–3 years of AP experience, a accounting/finance degree, and familiarity with US accounting

Qualifications

• Bachelor's degree in Accounting, Finance or related field.
• 1–3 years of experience in Accounts Payable or similar role.
• Solid understanding of US accounting principles and sales tax rules; end-to-end AP processes.
• ERP proficiency with NetSuite, Salesforce or similar systems; advanced MS Excel skills.
• Excellent verbal and written communication to interact with US clients/vendors.
• Willingness to work permanent night shift (6:00 PM–3:30 AM IST).

Responsibilities

• Review, verify, and process vendor invoices per policy.
• Perform three-way matching of PO, receiving, and invoices.
• Schedule and execute electronic payments for US vendors.
• Monitor AP aging and ensure discounts and timely payments.
• Follow up with vendors and internal teams to resolve discrepancies.
• Reconcile vendor statements and investigate variances.
• Maintain digital records of AP transactions, tax forms, and approvals.
• Assist month-end close with accruals and AP ledger reconciliations.
• Support audit requests with required AP documentation.

Skills

US GAAP knowledge

AP processes

Communication skills

Night shift readiness

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Salesforce

MS Excel

Job description

Job Description:

Job Summary

We are seeking a detail-oriented Accounts Payable Executive to manage our outgoing payments, ensure timely vendor settlements, and maintain accurate financial records for our US process. The ideal candidate will have strong analytical skills, exceptional attention to detail, and the ability to work effectively during US business hours to communicate with overseas vendors and internal stakeholders.

Job Location : Ahmedabad/ Nashik/ Chennai

Key Responsibilities

• Review, verify, and process vendor invoices accurately in compliance with company policies.
• Perform three-way matching by reconciling purchase orders, receiving reports, and invoices.
• Schedule and execute electronic payments, wire transfers, ACH, and check runs for US vendors.
• Monitor accounts payable ageings and ensure all discounts are taken and payments are made on time.
• Follow up with vendors and internal teams via calls and emails to resolve billing discrepancies or missing documentation.
• Reconcile vendor statements regularly and investigate any variances.
• Maintain precise digital records of all payable transactions, tax forms (such as W-9/W-8), and approval trails.
• Assist with month-end closing activities, including expense accruals and AP ledger reconciliations.
• Support audit requests by providing necessary accounts payable documentation and reports.

Required Skills & Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 1–3 years of experience in an Accounts Payable or similar corporate accounting role.
• Solid understanding of US accounting principles, sales tax rules, and end-to-end AP processes.
• Proficiency in accounting platforms like NetSuite, Salesforce, or similar ERP systems, along with advanced MS Excel skills.
• Excellent verbal and written communication skills to interact seamlessly with US clients and vendors.
• Absolute willingness and ability to work permanently in the designated night shift (6:00 PM to 3:30 AM IST).