Accounts Payable Executive - Immediate Joiner - Gurgaon

A D B Company; Gurugram District; On-site; INR 250,000 - 450,000; Full time

Job summary

A D B Company in Gurugram, India invites applications for an Accounts Payable role to process vendor invoices, perform three-way PO/GRN/invoice matching, verify tax calculations and approvals. You will maintain vendor master data and support month-end close with accurate journal entries.

This position requires strong AP knowledge, accounting principles and financial controls, with a focus on timely payments and compliance with GST, TDS and VAT where applicable.

Qualifications

• Strong understanding of Accounts Payable processes.
• Knowledge of accounting principles and financial controls.

Responsibilities

• Process vendor invoices accurately and within agreed timelines.
• Perform three-way matching of PO, GRN, and Invoice where applicable.
• Verify invoice details, coding, tax calculations, and approvals.
• Maintain vendor master records and onboarding.
• Process employee expense reimbursements as per policy.
• Prepare and execute payment runs through bank transfers, checks, or electronic systems.
• Reconcile vendor statements and resolve discrepancies.
• Handle vendor queries regarding payments, invoices, and balances.
• Monitor invoice aging and ensure timely payments to avoid late fees.
• Record journal entries related to accounts payable.
• Assist in month-end and year-end closings, including accruals and AP reconciliations.
• Ensure compliance with GST, TDS, VAT, etc., depending on country.
• Support audits by providing documentation.
• Generate AP reports and analyze payment trends.
• Coordinate with procurement, finance, and business teams for approvals.
• Identify opportunities to automate AP processes and improve efficiency.

Skills

Accounts Payable

Tax compliance

Financial controls

Job description

Role & responsibilities:

• Process vendor invoices accurately and within agreed timelines.
• Perform three-way matching of Purchase Order (PO), Goods Receipt (GRN), and Invoice where applicable.
• Verify invoice details, coding, tax calculations, and approvals.
• Manage vendor onboarding and maintain vendor master records.
• Process employee expense reimbursements as per company policy.
• Prepare and execute payment runs through bank transfers, checks, or electronic payment systems.
• Reconcile vendor statements and resolve discrepancies.
• Handle vendor queries regarding payments, invoices, and account balances.
• Monitor invoice aging and ensure timely payments to avoid late fees.
• Record journal entries related to accounts payable.
• Assist in month-end and year-end closing activities, including accruals and AP reconciliations.
• Ensure compliance with company policies, accounting standards, and tax regulations (GST, TDS, VAT, etc., depending on the country).
• Support internal and external audits by providing required documentation.
• Generate AP reports and analyse payment trends.
• Coordinate with procurement, finance, and business teams for invoice approvals and issue resolution.
• Identify opportunities to automate AP processes and improve efficiency.

Preferred candidate profile :

• Strong understanding of Accounts Payable processes.
• Knowledge of accounting principles and financial controls.