Accounts Payable Executive

r3 Consultant; Mumbai; On-site; INR 360,000 - 440,000; Full time

Job summary

A financial services company based in Powai, Mumbai, is seeking an Accounts Payable Executive to manage invoice booking and vendor relations. The ideal candidate should have 3-5 years of relevant experience, proficiency in Tally ERP, and strong Excel skills. Responsibilities include accurate processing of invoices, vendor account management, and compliance with internal controls. Excellent communication skills and the ability to meet deadlines are essential for success in this role.

Qualifications

• 3-5 years of experience in Accounts Payable/Invoice Booking.
• Strong understanding of invoice booking processes, including PO and non-PO invoices.
• Ability to work independently and meet deadlines.

Responsibilities

• Accurately record and process vendor invoices in the accounting system.
• Maintain vendor accounts and resolve discrepancies.
• Assist in preparing payment batches and ensuring timely disbursements.
• Ensure compliance with company policies and support in preparing AP-related reports.
• Reconcile AP sub-ledger with the General Ledger monthly.

Skills

Invoice Booking

Vendor Management

Proficiency in Tally ERP

Excel (VLOOKUP, Pivot Tables)

Communication Skills

Education

Bachelor’s degree in Commerce, Accounting, or a related field

Tools

Tally ERP

Job description

Job Title: Accounts Payable Executive (Invoice Booking)

Experience: 3-5 Years

Location: Powai, Mumbai

Budget: Up to 4 LPA

Job Summary

We are looking for a detail-oriented Accounts Payable Executive to handle invoice booking and vendor management efficiently. The ideal candidate will have 3-5 years of experience in Accounts Payable processes, ensuring accuracy and timely recording of invoices.

Key Responsibilities

• Invoice Booking: Accurately record and process vendor invoices in the accounting system; match invoices with Purchase Orders (PO) and Goods Receipt Notes (GRN) where applicable; ensure timely and accurate approval for invoice processing.
• Vendor Management: Maintain vendor accounts and resolve discrepancies or queries; coordinate with vendors for statement reconciliation; manage communication related to payment timelines and updates.
• Payments Processing: Assist in preparing payment batches and ensuring timely disbursements; verify invoices and supporting documents before releasing payments.
• Compliance and Reporting: Ensure compliance with company policies, procedures, and internal controls; support in preparing AP-related reports (Aging Reports, Payment Schedules, etc.); assist in month-end closing activities related to Accounts Payable.
• General Ledger Support: Reconcile AP sub-ledger with the General Ledger on a monthly basis; support audit processes by providing required AP documents and reconciliations.

Required Skills and Qualifications

• Bachelor’s degree in Commerce, Accounting, or a related field.
• 3-5 years of experience in Accounts Payable/Invoice Booking.
• Proficiency in accounting systems (Tally ERP).
• Strong understanding of invoice booking processes, including PO and non-PO invoices.
• Proficiency in Excel (VLOOKUP, Pivot Tables, etc.).
• Excellent communication and interpersonal skills for vendor coordination.
• Ability to work independently and meet deadlines.