Accounts Payable Assistant

B&S Group; Vadodara; On-site; INR 420,000 - 720,000; Full time

Job summary

B&S Group in Vadodara, India, is seeking an Accounts Payable Assistant to handle supplier invoices, ensure accurate posting in the accounting system, and match invoices with Purchase Orders and Goods Receipts. The role reports to Priyanka Chavan and requires strong attention to detail and communication with procurement and suppliers.

Responsibilities include resolving discrepancies, reconciling statements, monitoring aging, processing vendor payments, maintaining supplier master data, and

Qualifications

• Bachelor's degree in commerce, accounting, finance or related field.
• 3–6 years of experience in accounts payable or finance operations.
• Experience with accounting systems and data accuracy is required.
• Strong analytical and reporting capabilities using Excel.

Responsibilities

• Process and verify supplier invoices for accuracy and policy compliance.
• Post invoices accurately in the accounting system and match with POs/GRNs.
• Resolve discrepancies by coordinating with Procurement, Stores, and Suppliers.
• Reconcile supplier statements and monitor aging; ensure timely payments.
• Prepare vendor payments via bank transfers and other approved methods.
• Maintain supplier master data including banking and tax information.

Skills

AP processing

Vendor payments

Excel reporting

Analytical skills

Education

Bachelor's Degree in Commerce

Tools

Accounting software

ERP systems

Excel (advanced)

Job description

JOB DESCRIPTION

ROLE: ACCOUNTS PAYABLE ASSISTANT

REPORTS TO: PRIYANKA CHAVAN

LOCATION: Vadodara, India

RESPONSIBILITIES:

• Process and verify supplier invoices for accuracy, completeness, and compliance with company policies.
• Ensure timely and accurate posting of invoices in the accounting system.
• Match invoices with Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.
• Resolve invoice discrepancies by coordinating with Procurement, Stores, and Suppliers.
• Reconcile supplier statements and investigate outstanding balances.
• Monitor accounts payable aging and ensure payments are made within agreed credit terms.
• Prepare and process vendor payments through bank transfers, electronic payments, and other approved methods.
• Maintain accurate supplier master data, including banking and tax information.
• Support month-end and year-end closing activities, including accruals and AP reconciliations.
• Ensure compliance with internal controls, audit requirements, and company policies.

Additional qualities required

• Prepare AP aging reports, payment forecasts, and vendor outstanding reports.
• Analyze large datasets and generate management reports using Excel.
• Develop and maintain AP trackers, reconciliation schedules, and dashboards.
• Automate routine reports using advanced Excel tools and formulas.
• Provide data analysis and reporting support to Finance Management.

Key Competencies

• Strong accounting and reconciliation skills.
• Excellent analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Effective communication and stakeholder management.
• Ability to work under deadlines and manage multiple priorities.
• Strong organizational and time-management skills.

Preferred Experience

• Handling high-volume invoice processing.
• Multi-location or multi-currency operations.
• AP reporting and MIS preparation.
• Process improvement and automation initiatives using Excel.

Qualifications

• Bachelor's Degree in Commerce, Accounting, Finance, or a related field.
• 3- 6 years of experience in Accounts Payable or Finance Operations.
• Experience working with accounting systems.