Accounts Payable Associate

Quess IT Solutions; Gurugram District; On-site; INR 247,000 - 296,000; Full time

Job summary

Quess IT Solutions is seeking an Accounts Payable Executive to manage vendor invoices, payments, and day-to-day AP activities for a client project in Gurugram. The role involves 2-way/3-way invoice matching, vendor data maintenance, and ensuring timely settlements while adhering to internal controls and tax requirements.

Candidate should have basic accounting knowledge, familiarity with AP processes, strong Excel skills, and experience with ERP systems like SAP or Oracle.

Qualifications

• Basic knowledge of accounting principles and the accounts payable process.
• Understanding of invoice processing, vendor reconciliation, and payment cycles.
• Knowledge of MS Excel and accounting or ERP systems such as SAP, Oracle, or similar tools.

Responsibilities

• Receive, verify, and process vendor invoices accurately and within defined timelines.
• Perform 2-way and 3-way matching of invoices with purchase orders (POs) and goods receipt notes (GRNs).
• Validate invoice details, including vendor information, invoice numbers, amounts, and applicable taxes.
• Identify and resolve invoice discrepancies, duplicate invoices, and payment-related issues.
• Maintain vendor master data and update supplier information as per company procedures.
• Process vendor payments and monitor outstanding invoices to ensure timely settlement.
• Reconcile vendor statements with internal accounts payable records.
• Coordinate with procurement, finance, and vendors to resolve invoice and payment queries.
• Assist with month-end closing activities, including accruals and outstanding liability reports.
• Maintain proper documentation and follow internal controls, company policies, and audit requirements.
• Prepare accounts payable reports and support process improvement initiatives.
• Ensure compliance with applicable accounting standards and tax requirements.

Skills

Accounting principles

Accounts payable process

Invoice processing

MS Excel

ERP systems SAP/Oracle

Tools

SAP

Oracle

Job description

We are looking for a detail-oriented Accounts Payable Executive to manage vendor invoices, payment processing, account reconciliation, and other day-to-day accounts payable activities. The candidate will be responsible for ensuring accurate invoice processing, timely payments, and compliance with company policies and accounting procedures.

Client: Accenture Pvt. Ltd. Payroll Company: Quess IT Solutions. Work Location: DDC4, Gurugram. Working Days: 5 days a week (Monday to Friday). Monthly CTC: 24,300. Monthly Take-Home Salary: 20,000.

Key Responsibilities

• Receive, verify, and process vendor invoices accurately and within defined timelines.
• Perform 2-way and 3-way matching of invoices with purchase orders (POs) and goods receipt notes (GRNs).
• Validate invoice details, including vendor information, invoice numbers, amounts, and applicable taxes.
• Identify and resolve invoice discrepancies, duplicate invoices, and payment-related issues.
• Maintain vendor master data and update supplier information as per company procedures.
• Process vendor payments and monitor outstanding invoices to ensure timely settlement.
• Reconcile vendor statements with internal accounts payable records.
• Coordinate with procurement, finance, and vendors to resolve invoice and payment queries.
• Assist with month-end closing activities, including accruals and outstanding liability reports.
• Maintain proper documentation and follow internal controls, company policies, and audit requirements.
• Prepare accounts payable reports and support process improvement initiatives.
• Ensure compliance with applicable accounting standards and tax requirements.

Required Skills

• Basic knowledge of accounting principles and the accounts payable process.
• Understanding of invoice processing, vendor reconciliation, and payment cycles.
• Knowledge of MS Excel and accounting or ERP systems such as SAP, Oracle, or similar tools.
• Good communication, analytical, and problem-solving skills.
• Strong attention to detail and ability to meet deadlines.
• Ability to work collaboratively with internal teams and external vendors.

Employment Details

• Five-day working week.
• Payroll employment through Quess IT Solutions.
• Client assignment with Accenture Pvt. Ltd.
• Work location: DDC4, Gurugram.

Note

The above responsibilities are a suggested JD for the Accounts Payable role. Actual responsibilities, eligibility criteria, and software requirements should be confirmed with the recruiter or employer.