Accounts Payable Analyst

PERSOL; Gurugram District; Hybrid; INR 600,000 - 800,000; Full time

Job summary

PERSOL seeks a Mid-Level AP Analyst to support a managed Accounts Payable Desk for a U.S.-based financial services client. You will handle daily invoice processing, including intake review, Workday entry, and coding validation, ensuring compliance with policies and approval workflows.

Responsibilities include monitoring AP queues in Workday and ticketing tools, processing PO and non-PO invoices, resolving exceptions, and supporting inquiries while maintaining thorough documentation and accurate

Qualifications

• 3+ years of accounts payable experience.

Responsibilities

• Monitor AP queues in Workday, ServiceNow, email, and supplier portals.
• Review invoice submissions for completeness and validity.
• Classify invoices as PO, non-PO, credit memo, or other.
• Enter/process invoices in Workday per approved coding.
• Validate coding per client rules.
• Identify missing or unclear coding and route questions.
• Process PO-backed invoices with validation of PO, price and details.
• Support two-way and three-way match activities.
• Handle non-PO invoices with proper coding and approvals.
• Monitor approval status and escalate aging items.
• Respond to inquiries and maintain logs.
• Support weekly/monthly reporting with accurate data.

Skills

Accounts payable experience

PO & non-PO invoicing

ERP/AP automation

Coding validation

Attention to detail

Written English

US client communication

Ticketing systems

Spreadsheets

Follow procedures

Tools

Workday Financials

ServiceNow

AP automation tools

Job description

Position Description

We are seeking a Mid-Level AP Analyst to support a managed Accounts Payable Desk for a U.S.-based financial services client. This role is responsible for daily invoice processing activities including invoice intake review, Workday invoice entry, coding validation, PO and non-PO invoice processing, approval follow-up, exception tracking, supplier and internal inquiry support, and documentation.

The AP Analyst will work under the direction of the Senior AP Lead and will follow client-approved policies, procedures, coding rules, approval workflows, escalation paths, and data handling requirements.

Key Responsibilities

• Monitor assigned AP queues in Workday, ServiceNow, email, supplier portal, and related channels.
• Review invoice submissions for completeness, legibility, basic validity, and proper submission channel.
• Classify invoices as PO, non-PO, credit memo, recurring invoice, exception, or another agreed category.
• Enter and process invoices in Workday based on invoice details, supplier records, purchase orders, approved coding instructions, and supporting documentation.
• Validate coding provided by business users or system workflows based on client-approved rules.
• Identify missing, incomplete, inconsistent, or unclear coding information and route questions to the appropriate owner.
• Process PO-backed invoices by validating supplier, PO number, invoice line details, price, quantity, unit of measure, freight, tax, and other required data.
• Support two-way and three-way match activities where applicable.
• Identify and document invoice exceptions - including missing PO, missing receipt, price variance, quantity variance, closed PO, invalid PO, insufficient PO balance, duplicate invoice risk, and invoice data capture issues.
• Process non-PO invoices by obtaining required coding, business justification, approval routing, and supporting documentation.
• Monitor approval status, send reminders, and escalation aging items according to approved procedures.
• Respond to AP-scope supplier and internal inquiries - invoice status, payment status, coding questions, approval follow-up, and exception updates.
• Maintain accurate notes, documentation, ticket updates, invoice status updates, and exception logs.
• Support weekly and monthly reporting by maintaining accurate queue, aging, inquiry, and exception data.
• Follow all client security requirements, access requirements, confidentiality obligations, and data handling procedures.

Our ideal candidate will have

• 3 or more years of accounts payable, invoice processing, procure-to-pay, shared services, or finance operations experience.
• Hands-on experience processing PO and non-PO invoices.
• Experience working with ERP or AP automation systems.
• Strong understanding of invoice documentation, coding, approval routing, match exceptions, and AP controls.
• Ability to follow detailed procedures and work within client-defined policies and approval workflows.
• Strong written English communication skills.
• Ability to communicate with U.S.-based team members and support business-hour overlap as needed.
• Strong attention to detail, accuracy, documentation, and follow-through.
• Comfortable working with ticketing systems, shared inboxes, spreadsheets, and AP reporting.

Preferred qualifications

• Experience with Workday Financials or Workday AP.
• Experience with ServiceNow or similar ticketing tools.
• Experience supporting U.S. clients or global shared services operations.
• Experience in financial services, banking, lending, insurance, or another controlled environment.
• Experience with supplier inquiries, approval follow-up, and AP exception management.