Accounts Payable Lead

Virtual Tech Gurus; Chennai District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Virtual Tech Gurus is seeking an experienced Accounts Payable Lead to oversee day-to-day AP operations, validate vendor invoices, and manage payment processing. The role includes supporting payroll runs in ADP, ensuring accurate deductions, and maintaining vendor master data.

US GAAP exposure and experience with US payroll are preferred. The ideal candidate will lead a small AP team, drive process improvements, and collaborate with internal teams to close monthly books on time.

Qualifications

• 6–10 years of experience in Accounts Payable / Finance & Accounting.
• Hands-on experience in Vendor Invoice Processing, Vendor Payments, AP Reconciliation, and AP Ageing.
• Experience reviewing invoice/payment discrepancies and handling escalations.
• Basic understanding of payroll processes and payroll deductions/tax terms.
• Experience with ADP payroll processing is preferred.
• Knowledge of Wire and ACH payment processing.
• Exposure to US Accounting / US clients and US GAAP.
• Strong MS Excel skills.

Responsibilities

• Oversee day‑to‑day Accounts Payable operations and ensure timely processing.
• Review and validate vendor invoices, including PO/GRN matching and invoice discrepancies.
• Manage and review vendor payment processing and payment scheduling as per terms.
• Perform and review vendor account and AP reconciliations.
• Monitor AP ageing, pending invoices, and approvals and ensure timely follow‑up.
• Maintain and review vendor master data and supporting documentation.
• Handle escalated vendor queries and resolve invoice/payment issues.
• Identify and resolve duplicate invoices, mismatches, and payment discrepancies.
• Coordinate with internal teams for invoice approvals and payment processing.
• Support month‑end close, AP reporting, and audit requirements.
• Guide and support AP team members in day‑to‑day activities and process‑related queries.
• Identify opportunities to improve AP processes, accuracy, and turnaround time.

Skills

Vendor invoice processing

Vendor payments

AP reconciliation

AP ageing

Payroll processes

US GAAP

Communication

Coordination

Analytical skills

Problem solving

Tools

ADP

QuickBooks

Zoho Books

Job description

Role Summary

We are looking for an experienced Accounts Payable Lead with strong hands‑on expertise in vendor invoice processing, payment processing, AP reconciliation, and AP ageing. The candidate will oversee day‑to‑day AP operations and support payroll processing, vendor/payment setup, and payroll administration. Exposure to US Accounting / US GAAP and experience working with US payroll processes are preferred.

Key Responsibilities

Accounts Payable

• Oversee day‑to‑day Accounts Payable operations and ensure timely and accurate processing.
• Review and validate vendor invoices, including PO/GRN matching and invoice discrepancies.
• Manage and review vendor payment processing and payment scheduling as per agreed terms.
• Perform and review vendor account and AP reconciliations.
• Monitor AP ageing, pending invoices, and approvals and ensure timely follow‑up.
• Maintain and review vendor master data and supporting documentation.
• Handle escalated vendor queries and resolve invoice/payment‑related issues.
• Identify and resolve duplicate invoices, mismatches, and payment discrepancies.
• Coordinate with internal teams for invoice approvals, payment processing, and issue resolution.
• Support month‑end close, AP reporting, and audit requirements.
• Guide and support AP team members in day‑to‑day activities and process‑related queries.
• Identify opportunities to improve AP processes, accuracy, and turnaround time.

Payroll Support

• Handle vendor setup and maintenance in banking systems and ADP.
  Support payroll runs in ADP and ensure timely and accurate processing.
• Review payroll details and verify payroll deductions and tax‑related information.
• Manage PTO tracking and updates.
• Coordinate Wire and ACH payment scheduling as required.
• Review payroll information for accuracy and resolve discrepancies in coordination with relevant teams.
• Maintain accurate payroll records and supporting documentation.

Requirements

• 6-10 years of experience in Accounts Payable / Finance & Accounting.
• Strong hands‑on experience in Vendor Invoice Processing, Vendor Payments, AP Reconciliation, and AP Ageing.
• Experience in reviewing invoice/payment discrepancies and handling escalations.
• Basic understanding of payroll processes and payroll deductions/tax terms.
• Experience with ADP payroll processing is preferred.
• Knowledge of Wire and ACH payment processing.
• Exposure to US Accounting / US clients preferred.
• Working knowledge of US GAAP.
• Good understanding of AP processes, month‑end close, and accounting practices.
• Strong communication, coordination, analytical, and problem‑solving skills.
• Good proficiency in MS Excel.
• Experience with accounting/ERP tools such as QuickBooks, Zoho Books, or similar systems is an advantage.
• Prior experience in team coordination or guiding junior AP team members is preferred.