Accounts executive

VORTEX MINING LLP; NTR; On-site; INR 600,000 - 900,000; Full time

Job summary

VORTEX MINING LLP in India seeks a Senior Executive - Accounts & Finance to oversee day-to-day accounting, ensure statutory compliance, and assist management with financial decisions. You will handle end-to-end processes from GL, AP, AR, bank reconciliation, GST/TDS, and ERP operations, driving accuracy, internal controls, and timely financial reporting.

The role requires strong analytical skills, ERP proficiency, and adherence to accounting standards, with opportunities to contribute to

Qualifications

• Bachelor's degree in Commerce (B.Com) and MBA in Finance.
• 4–8 years of experience in Accounts & Finance, preferably in manufacturing, dairy, mining or related sectors.
• Hands-on ERP experience with SAP, Oracle, MS Dynamics, Tally Prime or ERPNext.

Responsibilities

• General accounting: maintain books, record journal entries and reconcile ledgers.
• GST, TDS compliance and statutory filings; coordinate audits and controls.
• Accounts payable/receivable, bank reconciliation, and cash management responsibilities.
• ERP management, MIS reporting and collaboration with departments (Sales, Stores, HR, Production).

Skills

Financial Accounting

GST & Income Tax

TDS Compliance

Bank Reconciliation

MIS Reporting

Budgeting & Forecasting

Cost Accounting

Inventory Accounting

Fixed Asset Accounting

Cash Flow Management

Advanced Microsoft Excel

ERP Operations

Financial Analysis

Internal Controls

Education

Bachelor's Degree in Commerce (B.Com)

MBA (Finance)

Tools

SAP

Oracle

Microsoft Dynamics

Tally Prime

ERPNext

Job description

Job Description

Senior Executive - Accounts & Finance

Department

Finance & Accounts

Reports To

Manager Accounts & Finance

Job Location

As per Company Requirement

Employment Type

Full-Time

Job Summary

The Senior Executive Accounts & Finance is responsible for managing day-to-day accounting operations, ensuring statutory compliance, preparing financial reports, monitoring receivables and payables, supporting budgeting activities, coordinating audits, maintaining internal controls, and assisting management in financial decision-making. The role requires accuracy, analytical ability, strong ERP knowledge, and adherence to accounting standards and company policies.

Key Roles & Responsibilities

1. General Accounting

• Maintain books of accounts accurately and timely.
• Record journal entries and accounting transactions.
• Prepare ledger scrutiny and reconciliation.
• Verify accounting entries before posting.
• Ensure accounting complies with applicable Accounting Standards and company policies.
• Maintain Chart of Accounts (COA).
• Review suspense accounts regularly.
• Ensure proper documentation for all accounting transactions.

2. Accounts Payable (Vendor Payments)

• Verify supplier invoices with Purchase Orders (PO) and Goods Receipt Notes (GRN).
• Process vendor bills in ERP.
• Prepare payment proposals.
• Monitor due dates and avoid delayed payments.
• Reconcile vendor statements monthly.
• Resolve supplier payment disputes.
• Maintain vendor ageing reports.
• Ensure proper approval workflow before payment.

3. Accounts Receivable (Customer Collections)

• Generate customer invoices.
• Monitor receivables ageing.
• Follow up for outstanding collections.
• Record customer receipts.
• Perform customer account reconciliation.
• Coordinate with Sales regarding outstanding payments.
• Review customer credit limits.
• Report overdue receivables to management.

4. Bank & Treasury Management

• Prepare daily bank reconciliation statements.
• Monitor daily cash flow.
• Process NEFT/RTGS/IMPS transactions.
• Handle cheque processing.
• Coordinate with banks for banking operations.
• Manage working capital requirements.
• Track loan repayments and interest schedules.
• Maintain banking documentation.

5. Cash Management

• Verify cash receipts and payments.
• Conduct periodic cash verification.
• Monitor petty cash.
• Maintain cash book.
• Ensure proper authorization for cash expenses.
• Prevent cash shortages and unauthorized transactions.

6. GST Compliance

• Prepare GST working.
• File GSTR-1.
• File GSTR-3B.
• Reconcile GSTR-2B.
• Match Input Tax Credit (ITC).
• Handle GST notices.
• Coordinate GST audits.
• Ensure timely GST payment.

7. TDS Compliance

• Deduct TDS as per Income Tax provisions.
• Deposit TDS within due dates.
• File quarterly TDS returns.
• Issue Form-16A.
• Reconcile TDS ledger.
• Respond to Income Tax notices.

8. Statutory Compliance

• Ensure compliance with:
• Income Tax
• GST
• Professional Tax
• PF
• ESI
• Labour Laws (where applicable)
• Companies Act
• Maintain statutory registers.
• Coordinate with consultants.

9. Financial Reporting

• Prepare:
• Daily MIS
• Weekly Reports
• Monthly Financial Reports
• Quarterly Reports
• Annual Reports
• Prepare Balance Sheet schedules.
• Prepare Profit & Loss statements.
• Prepare Cash Flow statements.
• Prepare management reports.
• Present financial analysis to management.

10. Budgeting & Cost Control

• Assist in annual budgeting.
• Compare Budget vs Actual.
• Analyze cost variances.
• Monitor departmental budgets.
• Suggest cost reduction initiatives.
• Support forecasting exercises.

11. Inventory Accounting

• Verify inventory transactions.
• Reconcile stock with accounts.
• Coordinate physical stock verification.
• Account for inventory adjustments.
• Monitor inventory valuation.
• Verify slow-moving inventory.
• Ensure ERP inventory accuracy.

12. Fixed Asset Management

• Maintain Fixed Asset Register.
• Capitalize new assets.
• Calculate depreciation.
• Verify asset movements.
• Coordinate annual asset verification.
• Dispose assets as per company policy.

13. Payroll Accounting

• Verify payroll accounting entries.
• Process salary journal entries.
• Reconcile payroll accounts.
• Coordinate with HR.
• Verify statutory deductions.
• Record employee reimbursements.

14. Audit Support

• Coordinate:
• Internal Audit
• Statutory Audit
• Tax Audit
• GST Audit
• Prepare audit schedules.
• Provide supporting documents.
• Close audit observations.
• Implement audit recommendations.

15. ERP Management

• Enter financial transactions in ERP.
• Verify ERP master data.
• Ensure accurate coding.
• Generate ERP reports.
• Coordinate ERP issue resolution.
• Support ERP implementation and upgrades.
• Maintain data integrity.

16. Internal Controls

• Ensure compliance with SOPs.
• Follow approval hierarchy.
• Verify supporting documents.
• Prevent duplicate payments.
• Maintain maker-checker controls.
• Ensure segregation of duties.
• Identify process improvements.

17. Financial Analysis

• Analyze:
• Product profitability
• Department expenses
• Working capital
• Cash flow
• Gross Margin
• EBITDA
• Operating expenses
• Prepare variance analysis.
• Recommend corrective actions.

18. Documentation & Record Management

• Maintain accounting files.
• Archive financial documents.
• Maintain statutory records.
• Ensure proper document retrieval.
• Maintain digital records.

19. Coordination

• Coordinate with:
• Purchase Department
• Stores
• Sales
• HR
• Production
• Logistics
• Banks
• Auditors
• Consultants
• Government Departments
• Vendors
• Customers

Key Performance Indicators (KPIs)

• Timely month-end closing.
• Accuracy of financial records.
• Vendor payment turnaround time.
• Collection efficiency (DSO).
• Bank reconciliation completion.
• Statutory filing compliance.
• Audit observations closed.
• Budget variance control.
• Cash flow accuracy.
• Reduction in overdue receivables.
• ERP data accuracy.
• Internal control compliance.
• Cost savings achieved.
• Financial reporting timeliness.

Required Qualifications

• Bachelor's Degree in Commerce (B.Com)
• MBA (Finance)

Experience

• 4 TO 8 years of experience in Accounts & Finance.
• Experience in Manufacturing, Dairy, FMCG, Mining, Infrastructure, or Process Industries preferred.
• Hands-on experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, Tally Prime, or ERPNext.

Technical Skills

• Financial Accounting
• GST & Income Tax
• TDS Compliance
• Bank Reconciliation
• MIS Reporting
• Budgeting & Forecasting
• Cost Accounting
• Inventory Accounting
• Fixed Asset Accounting
• Cash Flow Management
• Advanced Microsoft Excel (Pivot Tables, Power Query, Lookups)
• ERP Operations
• Financial Analysis
• Internal Controls

Behavioral Competencies

• Strong analytical and problem-solving skills.
• High level of integrity and confidentiality.
• Excellent attention to detail.
• Strong communication and interpersonal skills.
• Ability to meet deadlines under pressure.
• Effective team collaboration.
• Proactive approach to process improvement.
• Sound organizational and time management skills.
• Ability to handle multiple priorities.
• Commitment to continuous learning and professional development.