Accounts Executive

Prakash Books India; New Delhi; Sur place; INR 600 000 - 800 000; Plein temps

Résumé du poste

Prakash Books India invites an Accounts Executive to manage customer and vendor ledgers, marketplace settlements, and routine accounting across retail, wholesale, and e-commerce channels. The role requires strong Tally ERP 9 / Tally Prime skills and advanced MS Excel, along with the ability to coordinate with internal teams and external partners.

Based in New Delhi, you will own reconciliation processes, monitor balances, and ensure timely closure of open items, while supporting month-end

Qualifications

• B.Com / M.Com / MBA in Finance from a recognised institution.
• 5-7 years of hands-on accounting and reconciliation experience.
• Experience in marketplace reconciliation for ecommerce platforms.
• Experience with retail, wholesale, distributor, and vendor accounts.
• Strong knowledge of Tally ERP 9 / Tally Prime.
• Advanced MS Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS).

Responsabilités

• Perform regular customer and supplier ledger reconciliations in Tally.
• Reconcile marketplace settlements for online platforms and verify net amounts.
• Maintain accurate accounting entries and ledgers in Tally ERP 9 / Tally Prime.
• Monitor daily/weekly/monthly reconciliation process and ensure timely closure.
• Coordinate with internal teams and external partners to resolve discrepancies.
• Prepare weekly/monthly reconciliation reports and supporting documents.

Connaissances

Accounting & reconciliation

Communication skills

Numerical accuracy

Ownership

Problem solving

Deadline oriented

Formation

B.Com / M.Com / MBA in Finance

Outils

Tally ERP 9 / Tally Prime

MS Excel

Description du poste

Job Description For Accounts Executive

Role Overview

We are looking for an Accounts Executive with 5-7 years of experience with qualification of B. Com / M. Com (Preferably from good university). This person will manage customer and vendor ledger reconciliations, marketplace settlements, payment allocations, and routine accounting activities across retail, wholesale, and e-commerce channels. The role requires strong practical knowledge of Tally and MS Excel, along with the ability to independently manage reconciliation activities, investigate discrepancies, coordinate with internal and external stakeholders, and ensure timely resolution of outstanding items.

Location- Prakash Books, 901, Tower -J, World Trade Centre, New Delhi -110029

Key Responsibilities

1. Customer & Vendor Ledger Reconciliation

• Perform regular reconciliation of customer and supplier ledger balances in Tally.
• Reconcile accounts across offline business channels, including distributors, wholesalers, retailers, and other business partners.
• Verify outstanding balances, identify mismatches, and investigate unadjusted or disputed entries.
• Ensure accurate allocation of customer receipts against outstanding invoices.
• Reconcile supplier invoices with purchase orders, goods receipt records, and advance payments.
• Obtain balance confirmations from customers and vendors and resolve differences in a timely manner.

2. E-commerce & Marketplace Reconciliation

• Reconcile marketplace settlements for Amazon, Flipkart, and other online sales platforms.
• Verify gross sales, commissions, marketplace fees, returns, refunds, deductions, and net settlement amounts.
• Match marketplace settlement reports with sales records, bank credits, and accounting entries.
• Identify discrepancies in settlements, unexplained deductions, short payments, and pending credits.
• Coordinate with relevant internal teams and marketplace support to investigate and resolve outstanding issues.

3. Accounting & Financial Records

• Maintain accurate and up-to-date accounting entries and ledgers in Tally ERP 9 / Tally Prime.
• Perform bank reconciliations and verify receipts, payments, and bank transactions against accounting records.
• Ensure proper documentation and supporting records for accounting and reconciliation entries.
• Assist in preparing monthly closing schedules, outstanding statements, and supporting documents required for internal reviews and audits.
• Maintain accurate records of customer advances, supplier advances, pending receipts, and outstanding balances.

4. Process Monitoring & Ownership

• Take ownership of existing reconciliation and accounting processes and ensure they are followed consistently.
• Monitor daily, weekly, and monthly activities to ensure timely completion and accurate reporting.
• Track pending reconciliations, unidentified receipts, outstanding balances, and unresolved discrepancies until closure.
• Review existing working files, trackers, and reports to ensure they are updated regularly and reflect the correct status.
• Identify process gaps, recurring errors, and areas where controls or working methods can be improved.
• Ensure proper documentation, standardisation, and continuity of processes, reducing dependency on individual employees.
• Escalate long-pending issues, material discrepancies, and process deviations to the reporting manager.
• Support process improvements to enhance accuracy, efficiency, and accountability within the Finance & Accounts function.

5. Stakeholder Coordination & Dispute Resolution

• Independently handle reconciliation-related queries from customers, vendors, and internal departments, including Sales, Logistics, and Finance.
• Present supporting financial data clearly and confidently to resolve disputed entries, outstanding claims, and balance mismatches.
• Follow up proactively with stakeholders to ensure timely submission of supporting documents and closure of open items.
• Maintain professional communication while resolving financial discrepancies and payment-related queries.

6. MIS & Reporting

• Prepare weekly and monthly reconciliation reports, customer/vendor outstanding statements, balance confirmation records, and discrepancy reports.
• Maintain trackers for pending items, ageing balances, marketplace claims, and unresolved differences.
• Provide periodic updates to the reporting manager on reconciliation status, significant discrepancies, and pending closures.
• Ensure that reports are accurate, complete, and submitted within agreed timelines.

Required Qualifications & Experience

• B.Com / M.Com / MBA in Finance or a related discipline from a recognised institution (preferably)
• 5-7 years of hands-on experience in accounting, customer/vendor ledger reconciliation, and accounts management.
• Practical experience in marketplace reconciliation for Amazon, Flipkart, or similar e-commerce platforms.
• Experience handling traditional retail, wholesale, distributor, and vendor accounts.
• Strong working knowledge of Tally ERP 9 / Tally Prime.
• Advanced working knowledge of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, data validation, and reconciliation techniques.

Key Skills & Competencies

• Strong conceptual and practical understanding of accounting and reconciliation.
• Good verbal and written communication skills.
• Strong numerical accuracy and attention to detail.
• Ability to independently manage assigned responsibilities and take ownership of deliverables.
• Strong follow-up, analytical, and problem-solving skills.
• Ability to handle multiple priorities and meet strict deadlines.
• Confidence in communicating financial discrepancies and resolving issues with customers and vendors.
• Process-oriented mindset with a focus on accuracy, consistency, and continuous improvement.
• High level of integrity, accountability, and commitment to maintaining financial