Accounts & E-Commerce Operations Executive

Classy Women; Sector 10; On-site; INR 300,000 - 420,000; Full time

Job summary

Classy Women in Uttar Pradesh is seeking an Accounts & Operations Executive to manage daily accounting, marketplace settlements, factory vendor bills, and store room inventory control systems.

This end-to-end role requires coordination with factory staff, store supervisors, and our external CA team to ensure accurate financial records and smooth operations across manufacturing and e-commerce channels.

Qualifications

• 3 to 6 years of hands-on bookkeeping and inventory control in manufacturing or e-commerce seller environment.
• Proficient with Tally Prime, Zoho Books/Inventory, and MS Excel (VLOOKUP, Pivot Tables).
• Strong discipline for maintaining signed vouchers, GRN slips, and issue slips.

Responsibilities

• Log all purchase bills, expenses, vendor invoices into Tally Prime and Zoho.
• Perform 3-Way Matching against GRN before posting bills.
• Maintain material profiles and BOMs in Zoho Inventory; issue raw materials with signed slips.
• Reconcile marketplace payouts against bank deposits; audit platform fees and charges.
• Prepare monthly payroll, attendance, and basic P&L MIS for management.

Skills

Bookkeeping

Inventory control

Tally Prime

Zoho Books

Zoho Inventory

MS Excel

Data accuracy

Compliance

Tools

Tally Prime

Zoho Books

Zoho Inventory

MS Excel

Job description

Role & Responsibility :We are a growing handbag manufacturing company with an active presence on major e-commerce marketplaces (Amazon, Flipkart, Myntra, etc.).

We are looking for a practical, detail-oriented Accounts & Operations Executive to manage our daily accounting, marketplace settlement reconciliations, factory vendor bills, and store room inventory control systems.

This is an end-to-end operational accounting role requiring close coordination with factory staff, store supervisors, and our external CA team.

# Key Responsibilities

1. Daily Accounting & Bookkeeping

• Log all raw material purchase bills, utility expenses, vendor invoices, and payment vouchers into Tally Prime and Zoho.
• Perform 3-Way Matching: Verify supplier invoices against physical Material Inward Slips (GRN) signed by the factory store supervisor before posting bills into Tally.
• Raise Debit Notes / Credit Notes immediately for short shipments or damaged raw material receipts.
• Issue delivery challans, tax invoices, and e-way bills for outgoing shipments.

2. Store & Inventory Management (System Control)

• Maintain item profiles, raw material levels, and Bills of Materials (BOM) in Zoho Inventory
• Issue raw materials in Zoho based on written, signed Material Issue Slips received from the production supervisor.
• Conduct periodic physical stock audits of raw materials (canvas, faux leather, hardware, packaging) and finished handbags, reconciling physical counts against software records.
• Track raw material reorder levels and alert management before stock runs out.

3. E-Commerce Financial Reconciliation & Claims

• Reconcile weekly and monthly marketplace payout settlements (Amazon, Flipkart, Myntra) against bank deposits.
• Audit platform fees, commission structures, and logistics weight slab charges.

4. Cash, Payroll & CA Coordination

• Manage physical petty cash using an Imprest/Fixed Float system with mandatory signed vouchers.
• Compile monthly worker attendance, calculate salaries, overtime, and advances, and prepare payout sheets for management approval.
• Compile and hand over monthly sales, purchase, bank statements, and TDS summaries to our external Chartered Accountant by the 8th of every month.
• Prepare a basic monthly internal Profit & Loss (P&L) MIS report for operational clarity.

# Required Candidate Profile & Skills

• Experience: 3 to 6 years of hands-on bookkeeping and inventory control experience in a manufacturing unit or e-commerce seller environment.
• Software Competency: Proficient in Tally Prime, Zoho Books / Zoho Inventory, and MS Excel (VLOOKUP, Pivot Tables, basic formulas).
• Process Discipline: Firm approach toward maintaining physical documentation (signed vouchers, GRN slips, issue slips).
• Personality: Reliable, grounded, assertive about rules, and comfortable working directly inside a factory environment.