Accounts & Admin Executive (Finance Operations)

Indosoul; Chennai; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Indosoul in Tiruvanmiyur, Chennai, seeks an Accounts & Admin Executive to support finance operations across three entities from our Tiruvanmiyur office. This is an in-office, full-time role working with the reporting manager and our external auditor team.

Key responsibilities include bank reconciliations, GST/TDS support, vendor/payments records, payroll prep, MIS reporting, and strong Zoho Books usage. Based in Chennai, five days a week in-office.

Qualifications

• 12 years of experience in accounts, finance admin, or a related role.
• Familiar with Zoho Books (navigate, export, read entries).
• Bank reconciliation experience across multiple accounts or entities.
• Awareness of GST (GSTR-1/3B) and TDS data handling.
• Multi-client or multi-entity background preferred; CA firm or accounting practice experience is a strong advantage.
• Intermediate Excel or Google Sheets (VLOOKUP, basic pivot tables).
• Good written English for vendor communication.

Responsibilities

• Track client and student payments; update collection status; follow up on outstanding balances.
• Maintain records for outgoing payments, vendor records, and utilities; track statutory due dates (TDS, GST, PF, ESI, PT).
• Manage petty cash; reconcile weekly.
• Match bank transactions (UPI, Razorpay, bank statements) and reconcile credit card charges by entity.
• Provide categorised GST data to auditor team; verify GST workings; maintain a TDS tracking sheet.
• Collect attendance and leave data; verify salary sheet before disbursement.
• Assist in MIS & reporting: collections summaries, outstanding balances, expense reports by entity.
• Maintain digital filing and track invoices, licenses, subscriptions, and vendor agreements.

Skills

Zoho Books familiarity

Bank reconciliation

GST data & TDS awareness

Multi-entity / multi-client background

Excel / Google Sheets

Written English

Job description

We are looking for an Accounts & Admin Executive to support our finance operations across three entities from our Tiruvanmiyur office. This is an in-office, full-time execution role working closely with the reporting manager and our external auditor team.

Key Responsibilities:

• Collections & Records: Track client and student payments; update collection status; follow up on outstanding balances using approved templates; flag discrepancies for review.
• Payments & Vendor Records: Maintain records for all outgoing payments vendor, utilities, operational; organise supporting documents; track statutory due dates (TDS, GST, PF, ESI, PT) and initiate payments once approved.
• Petty Cash: Manage petty cash across entities; collect vouchers, assign categories, reconcile weekly.
• Bank Reconciliation: Match bank transactions (UPI, Razorpay, bank statements) against internal records monthly; flag unmatched entries; reconcile credit card charges by entity.
• GST & TDS Support (Primary Scope): Provide categorised sales data to the auditor team for GST workings; cross-verify GST workings against internal records; flag discrepancies; maintain a TDS tracking sheet and verify TDS payables each month.
• Payroll Support: Collect attendance and leave data; verify salary sheet before disbursement.
• MIS & Reporting: Assist in preparing collections summaries, outstanding balance reports, and expense reports by entity.
• Documentation & Admin: Maintain digital filing across entities; upload and track invoices, subscriptions, licenses, utility accounts, vendor agreements, and asset records.

What We Are Looking For:

• 12 years of experience in accounts, finance admin, or a related role
• Zoho Books familiarity (navigate, export, read entries; transaction entry not required at this stage)
• Bank reconciliation experience preferably across more than one account or entity
• Awareness of GST (GSTR-1/3B) and TDS you do not need to file; you need to understand the data
• Multi-client or multi-entity background preferred; CA firm or accounting practice experience is a strong advantage
• Intermediate Excel or Google Sheets (VLOOKUP, basic pivot tables)
• Good written English for vendor communication
• Must be based in Chennai; in-office five days a week, Tiruvanmiyur

Working Hours: MondayFriday, 10:00 AM 6:00 PM. Saturdays when statutory due dates or events fall on that date.

What We Offer:

• Real multi-entity exposure from Day 1
• Structured environment with clear sign-off processes and direct reporting line
• Growth into full-scope bookkeeping and MIS ownership as the team scalesRole & responsibilities

Preferred candidate profile

13 years experience in accounts or finance; CA firm or multi-client background preferred; based in Chennai; comfortable with GST/TDS data and bank reconciliation.