Accountant / Accounts Executive - Codevian Technologies

Codevian Technologies Pvt. Ltd.; Pune District; On-site; INR 300,000 - 540,000; Full time

Job summary

Codevian Technologies Pvt. Ltd. seeks an organized accounts professional to handle day-to-day bookkeeping, invoicing, payroll, and statutory compliance in Pune. You will ensure accurate recording, timely billing, and secure data management across finance operations.

Responsibilities include reconciliation, bank coordination, timesheet verification, and preparing management reports. Proficiency in Tally Prime, Excel, Zoho tools, and GST/TDS knowledge is essential for success in this role.

Qualifications

• Good working knowledge of Tally Prime.
• Strong understanding of accounting entries and bookkeeping.
• Knowledge of TDS provisions and basic GST concepts.
• Proficiency in MS Excel and data accuracy.

Responsibilities

• Accounting & Bookkeeping: record day-to-day entries, reconcile ledgers, maintain supporting documents, prepare management reports.
• Invoicing & Client Billing: prepare client invoices based on timesheets and SOW terms; verify billing details and coordinate timesheet approvals.
• Timesheet Verification: verify monthly timesheets, cross-check working days/hours, identify mismatches.
• Payment Tracking & Bank Coordination: track payments, reconcile receipts, coordinate reminders and escalations; bank statement checks.
• TDS, GST & Statutory Support: prepare TDS workings, assist GST data filing, coordinate with CA for compliance.
• Payroll & Salary Slip Support: assist monthly payroll, maintain salary records, prepare salary sheets and slips.
• Excel Reporting & MIS: prepare billing, payroll, and expense reports using MS Excel with formulas, filters, and pivot tables.

Skills

Tally Prime

Bank Reconciliation

MS Excel

Invoice Verification

Payroll Processing

Documentation & Records

Communication with teams

GST/TDS Concepts

Tools

Zoho Books

Zoho Payroll

MS Excel (Advanced)

Bank Portal Upload

Job description

• Record day-to-day accounting entries in Tally Prime
• Maintain purchase, sales, expense, receipt, and payment entries
• Perform bank reconciliation on a regular basis
• Conduct ledger scrutiny and ensure accounting accuracy
• Maintain proper supporting documents for all transactions
• Prepare accounting reports as required by management
• Invoicing & Client Billing
• Prepare client invoices based on approved timesheets, SOW terms, and billing instructions
• Verify billing details such as resource name, billing period, working days, leaves, hourly/monthly rate, GST, and deductions if applicable
• Coordinate internally for timesheet approvals before invoice generation
• Maintain invoice tracker with invoice date, amount, due date, payment status, and remarks
• Share invoices and supporting documents with clients as required
• Verify monthly timesheets of IT resources before billing
• Cross-check approved working days/hours against client confirmations
• Identify mismatches in timesheets, leaves, holidays, and billing calculations
• Coordinate with internal teams for missing or incorrect timesheet data
• Payment Tracking & Bank Coordination
• Track pending payments from clients and maintain payment follow-up records
• Reconcile received payments against invoices
• Coordinate with management for payment reminders and escalation wherever needed
• Access bank statements for reconciliation and payment tracking, subject to company authorization
• Bank Payment Upload Support
• Prepare payment lists for vendor payments, salary payments, reimbursements, and statutory payments
• Upload payment lists to the bank portal as per company process
• Ensure maker-checker approval process is followed
• Maintain records of uploaded payments and approval confirmations
• Ensure no payment is processed without proper authorization
• TDS, GST & Statutory Support
• Prepare TDS workings for vendors, contractors, and professional payments
• Support GST data preparation for filing
• Coordinate with CA/consultant for GST, TDS, PF, ESIC, PT, and other compliance activities
• Maintain challans, returns, and statutory payment records
• Ensure timely sharing of data with external consultants
• Payroll & Salary Slip Support
• Assist in monthly payroll preparation
• Maintain employee salary, attendance, leave, reimbursement, and deduction records
• Prepare salary sheets for review and approval
• Generate and share salary slips in the long run
• Support full and final settlement calculations when required
• Maintain confidentiality of payroll and employee financial data
• Excel Reporting & MIS
• Prepare reports in MS Excel, including:
• Monthly billing report
• Salary sheet
• Expense report
• Use formulas, filters, pivot tables, and basic formatting for reporting
• Provide regular updates to management on receivables, payables, and payroll status
  

Job Description

Key Responsibilities

• Accounting & Bookkeeping
• Record day-to-day accounting entries in Tally Prime
• Maintain purchase, sales, expense, receipt, and payment entries
• Perform bank reconciliation on a regular basis
• Conduct ledger scrutiny and ensure accounting accuracy
• Maintain proper supporting documents for all transactions
• Prepare accounting reports as required by management
• Invoicing & Client Billing
• Prepare client invoices based on approved timesheets, SOW terms, and billing instructions
• Verify billing details such as resource name, billing period, working days, leaves, hourly/monthly rate, GST, and deductions if applicable
• Coordinate internally for timesheet approvals before invoice generation
• Maintain invoice tracker with invoice date, amount, due date, payment status, and remarks
• Share invoices and supporting documents with clients as required
• Timesheet Verification
• Verify monthly timesheets of IT resources before billing
• Cross-check approved working days/hours against client confirmations
• Identify mismatches in timesheets, leaves, holidays, and billing calculations
• Coordinate with internal teams for missing or incorrect timesheet data
• Maintain proper timesheet records for future reference
• Payment Tracking & Bank Coordination
• Track pending payments from clients and maintain payment follow-up records
• Update receipt entries after payment confirmation
• Reconcile received payments against invoices
• Coordinate with management for payment reminders and escalation wherever needed
• Access bank statements for reconciliation and payment tracking, subject to company authorization
• Bank Payment Upload Support
• Prepare payment lists for vendor payments, salary payments, reimbursements, and statutory payments
• Upload payment lists to the bank portal as per company process
• Ensure maker-checker approval process is followed
• Maintain records of uploaded payments and approval confirmations
• Ensure no payment is processed without proper authorization
• TDS, GST & Statutory Support
• Prepare TDS workings for vendors, contractors, and professional payments
• Support GST data preparation for filing
• Coordinate with CA/consultant for GST, TDS, PF, ESIC, PT, and other compliance activities
• Maintain challans, returns, and statutory payment records
• Ensure timely sharing of data with external consultants
• Payroll & Salary Slip Support
• Assist in monthly payroll preparation
• Maintain employee salary, attendance, leave, reimbursement, and deduction records
• Prepare salary sheets for review and approval
• Generate and share salary slips in the long run
• Support full and final settlement calculations when required
• Maintain confidentiality of payroll and employee financial data
• Excel Reporting & MIS
• Prepare reports in MS Excel, including:
• Invoice tracker
• Payment outstanding report
• Monthly billing report
• Salary sheet
• Expense report
• Vendor payment tracker
• TDS working sheet
• Use formulas, filters, pivot tables, and basic formatting for reporting
• Provide regular updates to management on receivables, payables, and payroll status
  

Required Skills

• Good working knowledge of Tally Prime
• Strong understanding of accounting entries and bookkeeping
• Knowledge of TDS provisions and basic GST concepts
• Proficiency in MS Excel
• Ability to verify invoices, timesheets, and payment records accurately
• Good documentation and record-keeping skills
• Basic understanding of payroll processing
• Attention to detail and ownership of assigned work
• Ability to coordinate with internal teams, clients, vendors, and consultants

Preferred Skills

• Experience in an IT services, staffing, consulting, or professional services company
• Experience handling client invoices based on timesheets or monthly resource billing
• Knowledge of Zoho Books, Zoho Payroll, or similar accounting/payroll tools will be an added advantage
• Familiarity with online banking payment upload process
• Understanding of receivables and payment follow-up process

Key Expectations

• Accuracy in accounting and billing
• Timely invoice preparation and payment tracking
• Proper documentation and audit-ready records
• Strict confidentiality for salary, bank, and financial information
• Ability to grow into a broader accounts and payroll role over time