Account Payable & Reconciliation Associate

startuphr.consulting; Gurugram District; On-site; INR 700,000 - 1,000,000; Full time

Job summary

startuphr.consulting is seeking an Accounts Payable & Reconciliation Associate in Gurugram (Sector 50). The role requires 4–6 years of e-commerce experience and involves stock and vendor reconciliations, 3-way matching, and AP activities. Work mode is onsite (9:30 AM - 6:30 PM, 6 days a week).

Ideal candidates will have hands-on exposure to e-commerce inventory, WMS data, and ERP systems, with strong MS Excel skills and vendor management capabilities.

Qualifications

• 4–6 years of relevant experience in e-commerce is mandatory.
• Experience with e-commerce marketplaces, D2C brands, online retail, FMCG e-commerce, or inventory-led businesses is strongly preferred.
• Hands-on exposure to e-commerce inventory, warehouse/WMS data, purchase transactions, sales returns, cancellations and vendor settlements.
• Candidates from purely general accounting backgrounds without meaningful e-commerce and inventory reconciliation experience will not be preferred.

Responsibilities

• Carry out stock reconciliation across physical stock, WMS/ERP stock, purchase records and accounting records.
• Reconcile opening stock, purchases, sales, returns, transfers, adjustments, damages and closing stock.
• Identify SKU-, warehouse- and transaction-level stock discrepancies and investigate variances.
• Coordinate with Warehouse, Operations, Procurement and Finance to resolve stock gaps.
• Prepare stock reconciliation and variance reports and track open discrepancies until closure.

Skills

Stock reconciliation

Vendor reconciliation

Purchase reconciliation

Accounts payable

E-commerce experience

ERP/WMS data handling

Tools

MS Excel

ERP / WMS

Job description

Looking for Accounts Payable & Reconciliation Associate

Experience : 4-6 Years

Department : Finance & Accounts

Industry : E-Commerce – Mandatory

Location : Gurugram. Sector 50

Reporting To : Finance Manager / Accounts Manager

Work Mode : Onsite | 9:30 AM - 6:30 PM | 6 days Working[Monday to Saturday]

The core responsibility of this role will be Stock Reconciliation, Vendor Reconciliation,

Purchase Reconciliation, and Accounts Payable.

Mandatory E-Commerce Experience

• 4–6 years of relevant experience in e-commerce is mandatory.


• Prior experience with e-commerce marketplaces, D2C brands, online retail, FMCG e-commerce, or inventory-led businesses is strongly preferred.


• Hands-on exposure to e-commerce inventory, warehouse/WMS data, purchase transactions, sales returns, cancellations and vendor settlements.


• Candidates from purely general accounting backgrounds without meaningful e-commerce and inventory reconciliation experience will not be preferred.


• Perform regular reconciliation between physical stock, WMS/ERP stock, purchase records, sales records and accounting records.


• Reconcile opening stock, purchases, sales, returns, transfers, adjustments, damages and closing stock.


• Identify SKU-wise, warehouse-wise and transaction-level stock discrepancies.


• Investigate inventory variances and identify root causes.


• Coordinate with Warehouse, Operations, Procurement and Finance teams to resolve stock gaps.


• Prepare stock reconciliation and variance reports and track open discrepancies until closure.


• Review inventory adjustments and ensure proper approval and supporting documentation.


• Support periodic physical stock verification and audit requirements.


• Perform regular vendor ledger and vendor statement reconciliation.


• Reconcile purchase invoices, credit notes, debit notes, payments, advances, TDS deductions and purchase returns.


• Identify duplicate invoices, missing invoices, incorrect postings and unmatched transactions.


• Follow up with vendors for statements, missing documents and reconciliation differences.


• Maintain vendor reconciliation trackers and ensure accurate outstanding balances before payment processing.

Accounts Payable & Purchase Reconciliation

• Verify vendor invoices against PO, GRN and supporting documents.


• Perform 3-way matching – PO vs GRN vs Invoice.


• Track invoices pending against GRNs and GRNs pending against POs.


• Identify unbilled purchases, invoice mismatches and quantity/value differences.


• Prepare vendor payment schedules based on approved and reconciled outstanding balances.


• Track vendor advances, adjustments and ageing of outstanding liabilities.


• Assist with month-end AP closing and reconciliation activities.


• Prepare daily/weekly/monthly stock reconciliation reports.


• Prepare vendor reconciliation, purchase reconciliation and vendor ageing reports.


• Track PO vs GRN vs Invoice mismatches and unbilled purchases.


• Prepare stock variance, vendor advance, debit/credit note and payment reconciliation trackers.


• Analyze recurring reconciliation gaps and recommend process/control improvements.

Systems & Technical Skills

• Strong MS Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, filtering and data reconciliation.


• Experience working with ERP, accounting software and/or WMS/inventory management systems.


• Ability to handle large transaction datasets and identify transaction-level discrepancies.


• Working knowledge of e-commerce order, inventory, returns and warehouse processes.