Account Executive

Wellesta Healthcare; Mumbai; On-site; INR 550,000 - 900,000; Full time

Job summary

Wellesta Healthcare in Mumbai is seeking an Accounts Executive to join our finance team. The role requires 2 to 4 years of accounting experience, with strengths in invoicing, payments, reconciliations, and month-end close.

You will partner with internal teams and external stakeholders to ensure smooth financial operations, manage vendor relationships, and support compliance, taxation, and governance processes.

Qualifications

• 2 to 4 years of experience in finance or accounting, preferably within an agency, healthcare, or communications industry.
• Strong knowledge of accounting standards, tax regulations, and compliance frameworks.
• Proficiency in MS Office.
• Excellent analytical, organizational, and time management skills.
• Strong communication skills and ability to work with cross-functional teams.

Responsibilities

• Vendor Management: Compile KYC and vendor registration forms for new vendor code creation; share vendor invoices for accounting; coordinate with team on pending/missing invoices; ensure provisions by month-end; coordinate with vendors to resolve GST credits not reflected in GSTR-2B.

Skills

Analytical thinking

Organizational skills

Time management

Communication skills

Cross-functional collaboration

Education

Bachelor's degree in accounting/Finance

Tools

MS Office

Job description

Job Title:

Accounts Executive We are seeking a proactive and detail-oriented Accounts Executive to join us.

The ideal candidate has 2 to 4 years experience in accounting, with strengths in invoicing, payments, reconciliations, follow up and month-end close.

The ideal candidate will have strong analytical skills, hands-on experience in accounting and the ability to partner with both internal teams and external stakeholders to ensure smooth financial operations.

Roles & Responsibilities:

1. Vendor Management:

• Compile KYC and vendor registration forms for new vendor code creation.
• Share vendor invoices with consultants for accounting as per the Authority Matrix.
• Coordinate with Team Leader/members on pending/missing invoices and ensuring provision are made for such invoices by month-end.
• Coordinate with vendors to resolve GST credits not reflected in GSTR-2B per consultants monthly reports to optimise GST outgo.

2. Expense & Payment Management:

• Preparing expenses Statements of Leadership team and getting necessary approval

• Coordinating with staff to collect expenses vouchers and sharing them with consultants on weekly basis.
• Sharing payment advice, invoices, and supporting documents for payments made through digital payment apps and Credit Cards.

• Coordinate with principal bankers for any foreign payments.

3. Customer & Consultant Coordination:

• Sharing data with consultants for invoice preparation after confirming with team leader and member every week

Follow up with customers for recovery of overdue payments based on weekly receivables shared by consultants.

• Sending Dunning letters to customers at periodical intervals to encourage prompt settlement of overdue.
• Checking purchase orders received from customers against proposals and sending them to consultants on a weekly basis along with customer registration forms and KYC documents.
• Coordinating with clients to reconcile invoice details against payments made /collection advice.
• Coordinating with customers who deducted TDS but did not deposit it into the government treasury

4. Compliance & Governance:

• Coordinating with the company secretary for secretarial compliances.
• Sending foreign remittance invoices and related documents to consultants at least 7 days in advance for preparation of Form 15CA/15CB.

Qualifications:

Bachelors degree in accounting, Finance, or related field (Finance Preferred).

2 to 4 years of experience in finance or accounting, preferably within an agency, healthcare, or communications industry.

Strong knowledge of accounting standards, tax regulations, and compliance frameworks.

Proficiency in MS Office

Excellent analytical, organizational, and time management skills.

Strong communication skills and ability to work with cross-functional teams.