Account Assistant – Accounting Operations & Admin Finance

Darwix AI

Gurugram District

On-site

INR 279,000 - 390,600

Full time

14 days+

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Job summary

A leading GenAI company based in Gurgaon is seeking an Account Assistant to support financial operations. The role involves daily accounting tasks, vendor coordination, and documentation. Ideal for recent graduates or those with some experience, offering a chance to grow in a fast-paced environment.

Qualifications

0-3 years of work experience in accounting or finance roles.
Basic knowledge of Tally, GST, and Indian accounting standards.
Strong attention to detail and ability to maintain accurate financial logs.

Responsibilities

Assist with daily entries in Tally ERP or other accounting software.
Track expenses, upload vouchers, maintain receipts and digital records.
Support reconciliation of bank accounts and vendor ledgers.

Skills

Attention to detail

Communication

Organization

Initiative

Tools

Tally

MS Excel

Google Sheets

Job description

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Location: Sector 63, Gurgaon – 100% In-Office

Working Days: Monday to Friday, with 2nd and 4th Saturdays off

Working Hours: 10:30 AM – 8:00 PM

Experience: 0–3 years (Freshers with accounting knowledge welcome)

Function: Accounts | Finance Support | Vendor Coordination

Apply: careers@darwix.ai

Darwix AI is one of India’s fastest-growing GenAI companies, redefining how enterprise revenue teams operate. Our platform powers multilingual voice AI, real-time coaching, call scoring, and store analytics for leading BFSI, retail, and real estate enterprises like IndiaMart, Wakefit, Sobha, Bank Dofar, and more.

As we scale rapidly across India, MENA, and Southeast Asia, we’re looking for sharp, responsible, and detail-oriented individuals to support our financial backend, vendor coordination, invoicing, and day-to-day office finance operations.

Role Overview

As an Account Assistant, you will work closely with the Finance Executive and Founders to support everyday accounting operations, vendor management, data entry, document tracking, and payment follow-ups. You’ll be a core part of the finance and administration engine—helping ensure that our business runs smoothly and compliantly.

This role offers deep exposure to real startup finance, Tally systems, GST filings, and documentation processes across multiple departments.

Key Responsibilities1. Accounting Operations Support

Assist with daily entries in Tally ERP or other accounting software
Track expenses, upload vouchers, maintain receipts and digital records
Support reconciliation of bank accounts, vendor ledgers, and advance payments
Maintain invoice logs, approval trails, and payment cycles for vendors
Help manage employee reimbursement records and coordinate supporting bills

Account Assistant – Accounting Operations & Admin Finance

Location: Sector 63, Gurgaon – 100% In-Office

Working Days: Monday to Friday, with 2nd and 4th Saturdays off

Working Hours: 10:30 AM – 8:00 PM

Experience: 0–3 years (Freshers with accounting knowledge welcome)

Function: Accounts | Finance Support | Vendor Coordination

Apply: careers@darwix.ai

Subject Line: Application – Account Assistant – [Your Name]

About Darwix AI

Role Overview

This role offers deep exposure to real startup finance, Tally systems, GST filings, and documentation processes across multiple departments.

Key Responsibilities1. Accounting Operations Support

Assist with daily entries in Tally ERP or other accounting software
Track expenses, upload vouchers, maintain receipts and digital records
Support reconciliation of bank accounts, vendor ledgers, and advance payments
Maintain invoice logs, approval trails, and payment cycles for vendors
Help manage employee reimbursement records and coordinate supporting bills

2. Invoice & Billing Management

Generate client invoices as per shared formats (GST-compliant)
Track pending invoices, payment follow-ups, and maintain collection reports
Create and maintain Excel trackers for billed vs. received vs. outstanding payments
Coordinate with the sales or operations team to validate billing accuracy

3. Statutory & Compliance Assistance

Assist with basic documentation for GST, TDS, ROC, and payroll filings
Download challans, organize payment proof folders, and maintain filing history
Support CA firms by providing documents, vouchers, and backup entries as needed
Maintain monthly calendars for filing due dates and follow up proactively

4. Vendor Onboarding & Coordination

Collect and verify vendor KYC, GST numbers, bank details, and agreements
Maintain digital logs of active vendors and their documentation status
Raise purchase orders, track pending payments, and assist in vendor payouts
Communicate with vendors for clarifications or missing information

5. Documentation & Data Maintenance

Maintain folders for client invoices, vendor bills, internal reimbursements, etc.
Ensure all files are digitized, versioned, and backed up in Google Drive or Notion
Create weekly and monthly summaries of financial activity for team reporting
Organize and store audit trails for expense entries, contract payouts, or advances

6. Admin & Office Finance Support

Track subscriptions, SaaS tools, and recurring payment cycles
Maintain records of laptops/devices allocated, deposit refunds, or vendor advances
Provide finance and logistics support during investor audits or founder meetings
Assist with printing, scanning, courier, and filing tasks as required

Required Skills & Qualifications

0–3 years of work experience in accounting or finance roles (internship or full-time)
Basic knowledge of Tally, GST, TDS, and Indian accounting standards
Comfort with MS Excel, Google Sheets, and online documentation tools
Strong attention to detail and ability to maintain accurate financial logs
Willingness to learn and take initiative in resolving vendor or documentation queries
Clear communication (written and verbal) and team coordination skills
Highly organized, dependable, and disciplined in tracking deliverables

️ Good to Have (Not Mandatory)

Experience working in a startup, CA office, or SME setup
Understanding of vendor onboarding, invoice formats, and e-invoicing
Experience supporting internal audits or financial due diligence
Exposure to handling salary slips, PF/ESI documentation, or payroll support

You’ll Do Well in This Role If You

Like working behind the scenes to keep systems, payments, and records running
Want to grow into a Finance Executive, Business Controller, or Accounts Manager
Are proactive and willing to learn new finance tools and concepts
Enjoy being dependable and keeping everything in order without constant follow-up
Thrive in a fast-paced startup where ownership is valued over hierarchy

How to Apply

Send your updated CV to careers@darwix.ai

Subject Line: Application – Account Assistant – [Your Name]

(Optional): Share a short note on your experience with Tally or any financial system you’ve used, or tell us about a time you helped organize accounts or documentation under pressure.

This is a great opportunity for someone early in their finance career looking to build a strong foundation in real-world accounting, compliance, and financial operations at a high-growth AI company. If you’re detail-oriented, disciplined, and excited to work hands-on—we’re excited to meet you.

Seniority level