Academic Coordinator

Symbiosis Society; Pimpri-Chinchwad; On-site; INR 300,000 - 500,000; Full time

Job summary

Symbiosis Society invites applications for the role of Academic Coordinator at its Pimpri-Chinchwad campus. The role focuses on academic timetables, faculty allocation, attendance records, communications, meetings, and student support to ensure smooth daily operations.

The ideal candidate will demonstrate strong organizational skills, excellent written and verbal communication, proficiency in MS Office, and the ability to manage multiple tasks with discretion and integrity within a busy academic

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and coordination abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to prepare reports, circulars, and Minutes of Meetings.
• Good interpersonal and problem-solving skills.
• Ability to multitask and work under deadlines.
• High level of integrity and confidentiality.

Responsibilities

• Prepare and manage academic timetables and schedules.
• Coordinate faculty allocation and ensure classroom coverage in case of faculty absence.
• Monitor the smooth execution of daily academic activities.
• Assist in planning and implementing academic calendars.
• Maintain attendance records of visiting faculty and staff.
• Verify and maintain student and faculty documentation.
• Ensure accurate academic records and reports are updated.
• Draft and circulate academic notices, circulars, and official communications.
• Send reminder emails to defaulter students regarding attendance, assignments, or other academic requirements.
• Coordinate communication between faculty, students, parents, and management.
• Organize internal meetings, workshops, seminars, and academic events.
• Prepare meeting agendas and record Minutes of Meetings (MoM).
• Circulate MoMs to stakeholders and ensure follow-up on action items.
• Address and resolve academic queries and concerns raised by students and parents.
• Provide guidance regarding academic processes, schedules, and university policies.
• Support the admission process by assisting prospective students and verifying admission documents.
• Coordinate academic workshops, guest lectures, seminars, conferences, and institutional events.
• Liaise with internal departments and external speakers for successful event execution.
• Verify student admission documents and maintain proper records.
• Ensure confidentiality and secure handling of all academic and student-related documents.
• Maintain departmental files and reports in accordance with university policies.

Skills

Communication

Organizational skills

Interpersonal skills

Problem solving

Multitasking

Confidentiality

Tools

MS Office

Job description

Role & responsibilities:

Academic Coordination

• Prepare and manage academic timetables and schedules.
• Coordinate faculty allocation and ensure classroom coverage in case of faculty absence.
• Monitor the smooth execution of daily academic activities.
• Assist in planning and implementing academic calendars.

Attendance & Records

• Maintain attendance records of visiting faculty and staff.
• Verify and maintain student and faculty documentation.
• Ensure accurate academic records and reports are updated.

Communication

• Draft and circulate academic notices, circulars, and official communications.
• Send reminder emails to defaulter students regarding attendance, assignments, or other academic requirements.
• Coordinate communication between faculty, students, parents, and management.

Meeting Coordination

• Organize internal meetings, workshops, seminars, and academic events.
• Prepare meeting agendas and record Minutes of Meetings (MoM).
• Circulate MoMs to stakeholders and ensure follow-up on action items.

Student & Parent Support

• Address and resolve academic queries and concerns raised by students and parents.
• Provide guidance regarding academic processes, schedules, and university policies.
• Support the admission process by assisting prospective students and verifying admission documents.

Event & Workshop Management

• Coordinate academic workshops, guest lectures, seminars, conferences, and institutional events.
• Liaise with internal departments and external speakers for successful event execution.

Documentation & Compliance

• Verify student admission documents and maintain proper records.
• Ensure confidentiality and secure handling of all academic and student-related documents.
• Maintain departmental files and reports in accordance with university policies.

Preferred candidate profile:

• Excellent verbal and written communication skills.
• Strong organizational and coordination abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to prepare reports, circulars, and Minutes of Meetings.
• Good interpersonal and problem-solving skills.
• Ability to multitask and work under deadlines.
• High level of integrity and confidentiality.