Academic Coordinator- VU

Vijaybhoomi University; Ahmednagar; On-site; INR 600,000 - 800,000; Full time

Job summary

Vijaybhoomi University in Ahmednagar is seeking a School Coordinator to streamline academic and administrative operations within the school office, reporting to the Dean. You will manage calendars, arrange travel for educational trips, provide secretarial support, and coordinate with the Programmes Office, Registrar, and Finance to ensure smooth day-to-day functioning and timely fee payments.

The role requires a Bachelor's or Master's degree with at least five years of administration experience.

Qualifications

• Bachelor's or Master's degree with 5+ years of administration experience.
• Strong organisational and communication skills are essential.
• Experience supporting academic or school office operations is preferred.

Responsibilities

• Manage academic operations, ensuring smooth day-to-day functioning of the school.
• Oversee scheduling appointments, fixing meetings, and managing calendars.
• Provide secretarial support to teachers and staff as needed.
• Coordinate travel arrangements for educational trips and events.
• Ensure effective communication among faculty, students, and parents.
• Facilitate communication between the school office and the Programmes Office and the Registrar's Office.
• Support the Office and coordinate with students for any pending fee payments in close coordination with the Registrars office and/or Finance department
• Coordinate the raising of all types of Purchase Requisitions and Purchase Orders from the Deans Office online and offline.
• Work with the designate staff and the University department personnel to coordinate related work for school staff, faculty and visiting faculty
• Manage Visiting Faculty

Skills

Administrative coordination

Calendar management

Secretarial support

Travel arrangement

Stakeholder communication

Education

Bachelor's/Master degree

Tools

Office suite

Job description

Job Purpose:

The School Coordinator functions within the school office and reports to the Dean of the School. Key areas include the effective facilitation and coordination of the Academic as well as Administrative operations of the office. Beyond the scope defined below, the School Coordinator may be assigned additional responsibilities by the Dean as needed.

Educational Qualification / Experience required :

Bachelors/Master degree with minimum 5 years of experience in administration.

Roles and Responsibilities

• Manage academic operations, ensuring smooth day-to-day functioning of the school.
• Oversee administrative tasks such as scheduling appointments, fixing meetings, and managing calendars.
• Provide secretarial support to teachers and staff members as needed.
• Coordinate travel arrangements for educational trips and events.
• Ensure effective communication among faculty members, students, and parents.
• Facilitate communication between the school office and the Programmes Office and the Registrar's Office.
• Support the Office and coordinate with students for any pending fee payments in close coordination with the Registrars office and/or Finance department
• Coordinate the raising of all types of Purchase Requisitions and Purchase Orders from the Deans Office online and offline.
• Work with the designate staff and the University department personnel to coordinate related work for school staff, faculty and visiting faculty
• Manage Visiting Faculty