Academic Coordinator

JB Group of Companies; Kolkata District; On-site; INR 300,000 - 540,000; Full time

Job summary

JB Group of Companies in Kolkata seeks an Academic Coordinator to support curricular delivery, record-keeping and regulatory compliance.

You will manage calendars, course outlines, examinations, transcripts, and coordinate with faculty and departments across the institution, ensuring timely data sharing with stakeholders.

Qualifications

• Graduate degree in any discipline with 1 to 3 years of work experience in an academic institution.
• Excellent written and spoken English.
• Proficiency in MS Office, particularly Word and Excel.
• Familiar with Spreadsheets. Familiarity with Google Workspace for Education will be an added advantage.

Responsibilities

• Prepare and maintain the Academic Calendar with holidays and institute events.
• Maintain course outlines as per the curriculum.
• Schedule academic/non-academic sessions including guest lectures.
• Ensure smooth conduct of examinations, including paper handling and results.
• Liaise with faculty for course planning and timetable adherence.
• Maintain course files per AICTE/NIRF/NBA requirements.
• Coordinate travel/logistics for visiting faculty.
• Submit grades on time and share data with Placement/Accounts.
• Manage faculty feedback records and submit to authorities.
• Manage student registration and AICTE database.
• Monitor attendance and progress, alerting for at‑risk students.
• Coordinate transcripts and alumni verification.
• Organise convocation tasks: documents, awards, data.
• Listen to students and be the first contact for academic matters.

Skills

Written English

Stakeholder communication

Data management

Academic coordination

Event coordination

Counseling

Documentation

Education

Graduate degree

Tools

MS Office

Excel

Google Workspace

Job description

Prepare and maintain the Academic Calendar incorporating holidays, term breaks, Institute's events.

Maintain course outlines as per the curriculum.

Schedule academic and non-academic sessions, including guest lectures and speaker series.

Ensure smooth conduct of examinations - including question paper handling, result compilation.

Liaison with faculty for course planning, study materials, and timetable adherence.

Maintain course files in compliance with the requirements of regulatory and accreditation bodies such as AICTE, NIRF, NBA, and others, ensuring adherence to prescribed academic standards and documentation protocols.

Coordinate travel/logistics for Visiting Faculty.

Ensure timely submission of grades and share relevant data with stakeholders (e.g., Placement Cell, Accounts).

Manage faculty feedback records and submit them to the authorities.

Manage student registration, maintain academic records, documents, and AICTE database.

Monitor student attendance, academic progress, and generate alerts for students below thresholds.

Coordinate issuance of transcripts, provisional letters, and verification for alumni.

Organise convocation-related tasks: printing documents, arranging awards, collecting student data.

Listen to students with patience and with empathy to all issues related to academics and be the first point of contact when students want to reach out to the school regarding academic matters

QualificationsGraduate degree in any discipline with 1 to 3 years of work Experience in Academic Institution.

Excellent written and spoken English.

Proficiency in MS Office, particularly Word and Excel.

Familiar with Spreadsheets. Familiarity with Google Workspace for Education will be an added advantage.

Skills: events,student support and counseling,data,holidays,database,documentation,data management,academic coordination,curriculum management,logistics coordination,accreditation,coordinator,arranging,examination administration,regulatory compliance,records,stakeholder communication,adherence,academic coordinator,compilation