ZR_925_JOB

Chris Mee Group; Cork; On-site; EUR 31,000 - 42,000; Full time

Job summary

Occupli partners with a leading supplier of Process Equipment & Engineering Solutions in Ireland & UK, based in Cork. The Documentation role sits in the Documentation team reporting to the Documentation Business Unit Leader and involves control of documentation, logging orders, issuing VDS, and uploading documents to portals.

Ideal candidates will have excellent administration and IT skills (MS 365, Excel, Word, PowerPoint, ERP), high attention to detail, and strong communication in a busy,

Qualifications

• Excellent administration & IT skills.
• Ability to identify customer needs and provide solutions.
• Capable of working in a busy, team-focused environment.
• High attention to detail and accuracy.
• Strong communication and people skills are essential.

Responsibilities

• Documentation control.
• Logging orders requiring full documentation packages in Intact IQ.
• Issuing Vendor Document Schedule (VDS) to customers.
• Checking Sales orders against customer POs.
• Uploading documentation to documentation/customer portals.
• Invoicing doc line items and following up invoices.
• Maintaining documentation KPI reports and Doc Boss records.
• Filing and housekeeping per procedures.

Skills

Administration

Teamwork

Communication

Attention to detail

Tools

MS 365

Excel

MS Word

PowerPoint

ERP systems

Job description

Occupli are delighted to exclusively partner with leading supplier of Process Equipment & Engineering Solutions into the Pharmaceutical, Chemical and Biotechnology Industries in Ireland & UK.

Reporting to the Documentation Business Unit Leader, and joining the Documentation team, this position will be based in Cork.

Duties of the Role include:

• Documentation control.
• Logging of all orders requiring full documentation packages on “Main Log in Intact IQ. Certification
• logged on doc Certs also to be logged on Intact IQ.
• Issuing Vendor Document Schedule (VDS) to each customer.
• Check Sales orders against customer PO’s.
• Uploading documentation in electronic format to Documentation portals or customer portals.
• Invoicing of doc’s line items once final copies issued & chasing of docs invoices.
• Documentation related to KPI’s & customer reports as job/project requires. Responsible forthe Documentation record management system (the computerized quality system tracking tool i.e. Doc Boss). Responsible for the document control system including co-ordination of processes and ongoing compliance.
• Filing & housekeeping as per company procedures.
• Accurate and detailed records/files on customer job files – both in hard copy & Electronic copy.Awareness and action of related personnel, department & company Procedures/KPI’s.
• Meet deadlines and work towards set Team and departmental targets.
• ISO 9000 Quality, and Health & Safety procedures.
• Build relationships working in partnership with all divisions & departments within team and other cross functional teams.

Requirements

Ideally the candidate would possess the following skills/experience:

• Excellent administration & IT skills, including experience with MS 365, Excel, MS Word, PowerPoint & ERP systems.
• Must be able to identify customer needs and recommend appropriate solutions whilst achieving the highest level of customer satisfaction.
• Be capable of working consistently both as part of a team and on own initiative.
• High attention to detail, with technical speed and accuracy.
• Reliable and committed with ability to work in busy customer focused environment.
• The ideal candidate will be analytical, detail-oriented, organised and be capable of using own initiative
• Effective communication and People skills are a prerequisite.