Workplace Facilities Coordinator

Brightwater Recruitment; Dublin; On-site; EUR 41,000 - 50,000; Full time

Job summary

Brightwater Recruitment partners with a Dublin-based e-commerce company to recruit a Workplace Facilities Associate. The role is fully onsite in Dublin 8 and will focus on creating a thriving and productive work environment for employees.

You will implement maintenance schedules, coordinate space and furniture, and engage with vendors to ensure safety, cleanliness, and excellent employee experience in a fast-paced setting.

Qualifications

• Proactive problem-solving and highly organized.
• Excellent communication and cross-department collaboration.
• Ability to manage multiple projects in a fast-paced environment.
• Committed to creating a welcoming, productive workplace.

Responsibilities

• Implement and oversee proactive maintenance schedules for building systems and equipment, ensuring smooth operation and adherence to safety and security protocols.
• Foster a positive and efficient work environment by maintaining a clean, organized, and functional office space.
• Cultivate a strong service ethic through prompt and professional responses to inquiries and requests via designated channels.
• Partner with internal teams to manage and optimize office space utilization, including furniture configuration and inventory.
• Drive and support sustainability initiatives within the office to minimize our environmental impact.
• Build and maintain positive relationships with external vendors, service providers, and building management, serving as a key point of contact.

Skills

Organisation

Communication

Multitasking

Facilities coordination

Job description

• Contract until May 2027 - Fully onsite in Dublin 8 - salary up to €45,000 DOE

Our client, an E-commerce company are seeking a highly motivated and detail-oriented individual to join their growing Dublin team as a Workplace Facilities Associate. The organisation is currently reimagining the role of their physical workspace and prioritising initiatives that create a thriving and positive work environment. This role will be instrumental in implementing these changes and ensuring a brilliant experience for all of their employees.

Key Responsibilities

• Implement and oversee proactive maintenance schedules for building systems and equipment, ensuring smooth operation and adherence to safety and security protocols.
• Foster a positive and efficient work environment by maintaining a clean, organized, and functional office space.
• Cultivate a strong service ethic through prompt and professional responses to inquiries and requests via designated channels.
• Partner with internal teams to manage and optimize office space utilization, including furniture configuration and inventory.
• Drive and support sustainability initiatives within the office to minimize our environmental impact.
• Build and maintain positive relationships with external vendors, service providers, and building management, serving as a key point of contact.

Who We're Looking For

• Highly organised and detail-oriented individual with a proactive approach to problem-solving.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across departments.
• Proven ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.
• Positive and solutions-oriented attitude with a genuine passion for creating a welcoming and productive work environment.
• Be a key contributor to a dynamic and innovative team.
• Make a tangible difference in the employee experience.
• Enjoy a positive and collaborative work culture
• Note: This role requires consistent presence in the office with occasional work-from-home opportunities.