Facilities Coordinator REF: 2635b

Fingleton White & Co; Portlaoise; Hybrid; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Hybrid Working

Group pension scheme

Life Assurance

Employee Assistance Programme

Career progression

Job summary

Fingleton White & Co is seeking a proactive Facilities Coordinator to ensure smooth day-to-day operation of office facilities across Ireland and the UK. You will coordinate maintenance, manage contractors, and maintain asset records to support a safe, efficient workplace.

The role requires strong organisation, excellent communication, and a hands-on approach. A driving license and willingness to travel between offices is required, with hybrid working arrangements available.

Qualifications

• Experience in a Facilities Coordinator or similar role.
• Experience coordinating across multiple sites, preferably in Ireland/UK.
• Good understanding of health and safety legislation and facilities compliance.
• Strong organisational, time management and communication skills.

Responsibilities

• Oversee day-to-day facilities operations across UK and Ireland locations.
• Coordinate planned and reactive maintenance to keep offices safe and functional.
• Manage relationships with landlords, contractors, and service providers.
• Ensure compliance with health and safety legislation and inspections.
• Maintain facilities records, schedules and asset registers.
• Assist onboarding of new offices and closure/relocation as needed.
• Support procurement and contract renewals for facilities services.

Skills

Facilities coordination

Multi-site management

Health and safety

Stakeholder management

Budgeting & invoicing

Office operations

MS Office (Outlook, Excel, Word, Teams

Tools

Microsoft Office

Outlook

Excel

Job description

Fingleton White provide multidiscipline engineering services for the energy industry. We provide a full range of design, construction and commissioning services and are active across many sectors including Renewables, Gas Networks, Water, Energy & Utilities, and Asset Management. The company is responsible for planning and development of some of the most significant projects in the energy sector in Ireland. We have 8 offices across Ireland, Northern Ireland and England with over 200 employees.

Who We Are…

We have a proven track record of delivering lasting solutions which we design based on a first principles approach. Our priority is to get the engineering fundamentals right.

Our Projects…

Achieving zero carbon will require a diverse range of solutions and approaches. Our clients require individualised pathways to ensure they can achieve CO reductions in a cost-effective manner that reflects their specific business needs and goals. Fingleton White is a key solution provider in this complex journey. We are delivering renewables projects, carbon reduction projects, energy efficiency upgrades and improvements for our clients.

We understand that natural gas, biomethane and hydrogen all have a key role in transitioning to low carbon and achieving zero carbon. Greening of gas networks will be fundamental for supporting intermittent renewable energy sources such as Wind and Solar. Our Gas Networks design team are delivering projects in areas such as Biogas from Anaerobic Digestion, Carbon Capture, Hydrogen and Biomethane for grid injection and transport. Expertise in these areas will be key for the future as they provide unique and complex challenges that requires highly technical and specialised engineering solutions.

Our People…

Our people are our only asset and are our USP. Our people are key to everything we do.

Business and client requirements are constantly changing, it is essential that we provide the tools to allow our team to develop their skills and expertise to match these demands. We challenge our engineers to develop and progress within the organisation. Our Development and Progression Framework details how people can develop within their roles and progress their career within the organisation.

Fingleton White is an Engineers Ireland's CPD Accredited Employer and we have systems in place to provide employees with targeted training and experience relevant to their grade. We will provide you with all the training you need, exposure to projects, responsibility and real experience to maximise your talents.

Position:

The Role…

Facilities Coordinator – REF: 2635b

We are seeking a Facilities Coordinator to ensure the smooth, safe, and efficient day-to-day operation of our office facilities and equipment across eight locations in the UK and Ireland. The successful candidate will serve as the primary point of contact for employees, contractors, and management on all matters relating to the maintenance, functionality, and operation of our office environments.

Key Responsibilities:

• Oversee the day-to-day operations of office facilities across all UK and Ireland locations.
• Coordinate planned and reactive maintenance to ensure offices remain safe, functional, and well maintained.
• Manage relationships with landlords, property management companies, contractors, and service providers.
• Coordinate office repairs, maintenance visits, and equipment servicing
• Ensure compliance with health and safety legislation, including inspections, risk assessments, and statutory maintenance.
• Maintain accurate facilities records, including maintenance schedules, compliance documentation, and asset registers.
• Management of IT equipment including activities related to on-boarding and off-boarding of employees.
• Order and maintain office supplies, furniture, and facilities-related equipment.
• Respond promptly to facilities requests and issues raised by employees, ensuring timely resolution.
• Support business continuity planning by coordinating facilities-related contingency arrangements.
• Ensure office kitchens, meeting rooms, communal areas, and welfare facilities are maintained to a high standard.
• Liaise with internal teams on office infrastructure and workplace requirements.
• Support the onboarding of new offices and the closure or relocation of existing sites as required.
• Conduct regular office inspections and identify opportunities to improve the workplace environment and employee experience.
• Develop and maintain strong working relationships with internal stakeholders to ensure facilities services meet business needs.
• Assist with procurement and contract renewals for facilities services and suppliers.

The location for this role will be in our Portlaoise or Dublin office.

Requirements:

The Candidate…

The ideal candidate is a highly organised and proactive individual with excellent problem-solving skills and a strong customer service mindset. They are comfortable managing multiple priorities across several office locations and can build effective relationships with colleagues, contractors, and external suppliers.

They will have:

• Previous experience in a Facilities Coordinator or similar workplace/facilities management role.
• Experience coordinating facilities across multiple sites (desirable).
• A good understanding of health and safety legislation and facilities compliance requirements.
• Strong organisational and time management skills, with the ability to prioritise a varied workload.
• Excellent communication and interpersonal skills, with the confidence to work with stakeholders at all levels.
• Experience managing external suppliers, contractors, and service providers.
• The ability to identify issues, recommend practical solutions, and see them through to completion.
• Good financial awareness, including experience managing budgets, purchase orders, and invoices.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams.
• A flexible, hands-on approach and willingness to travel as required between offices in Ireland and occasionally the UK.
• A full driving licence and own transport is required.

What We Offer…

• An attractive remuneration package.
• Bonus scheme
• Career progression and educational support
• Year on year salary reviews
• Paid Paternity & Maternity Leave
• Company Mobile Phone
• Continuous Professional Development.
• Life Assurance
• Employee Assistance Programme
• Hybrid Working (remote and office) & Flexible Working Policy
• Group pension scheme with employer contribution
• Team wellness programmes
• Participation in ESG activities such as sustainability initiatives, biodiversity committee, STEPS to Engineering, Women in Engineering initiative
• Team social outings