Wedding and Events Coordinator

Sigmar Recruitment; Leinster; On-site; EUR 32,000 - 45,000; Full time

Job summary

Sigmar Recruitment is assisting a prestigious hotel in County Offaly, Ireland, to recruit a Wedding and Events Coordinator. You will manage enquiries from lead to bookings, conduct site visits, prepare proposals and guides clients through planning, including menus, décor, layouts, and timelines.

You will coordinate with multiple hotel departments and suppliers, track deposits and payments, and seek upsell opportunities to boost revenue. Evening and weekend work is required.

Qualifications

• 2+ years’ experience in weddings, events, or hospitality (preferably in a 4-star hotel).
• Excellent communication and interpersonal skills with a sales-driven, customer-focused approach.
• High attention to detail and ability to stay proactive under pressure.
• Familiarity with hotel/event management systems (e.g. Hotsoft) and willingness to work evenings/weekends.
• Hospitality or event management qualification and knowledge of Irish wedding traditions/suppliers desirable.

Responsibilities

• Manage wedding and event enquiries from initial contact to final execution, converting leads into confirmed bookings with exceptional service.
• Conduct site visits, prepare proposals/contracts/function sheets, and guide clients through event planning including menus, décor, layouts, and timelines.
• Coordinate with hotel departments and external suppliers to ensure seamless delivery of weddings, conferences, and events.
• Track deposits, contracts, and payments while identifying upsell opportunities to enhance client experience and revenue.
• Represent the hotel at wedding fairs, trade shows, and client meetings while monitoring local market trends.

Skills

Organisational skills

Communication

Multitasking

Sales-driven

Customer-focused

Attention to detail

Problem solving

Calm under pressure

Hospitality knowledge

Education

Hospitality or Event Management qualification

Tools

Hotsoft

Job description

Wedding and Events Coordinator

About Your New Employer

A prestigious and well-established hotel in County Offaly is seeking an enthusiastic and experienced Wedding & Events Executive to support the continued growth of its busy weddings and events division. Known for exceptional guest experiences and premium events, the hotel offers an exciting opportunity to join a dynamic hospitality team.

About Your New Job as a Wedding and Events Executive

• Manage wedding and event enquiries from initial contact to final execution, converting leads into confirmed bookings while delivering exceptional customer service.
• Conduct site visits, prepare proposals/contracts/function sheets, and guide clients through event planning including menus, décor, layouts, and timelines.
• Coordinate closely with hotel departments and external suppliers to ensure seamless delivery of weddings, conferences, and events.
• Track deposits, contracts, and payments while identifying upselling opportunities to enhance client experience and achieve revenue targets.
• Represent the hotel at wedding fairs, trade shows, and client meetings while maintaining awareness of competitor activity and local market trends.

What Skills You Need

• 2+ years’ experience in weddings, events, or hospitality (preferably in a 4-star hotel) with strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills with a sales-driven, customer-focused approach.
• High attention to detail, problem-solving skills, and ability to remain calm and proactive under pressure.
• Proficient in hotel/event management systems (e.g. Hotsoft or similar) with flexibility to work evenings and weekends.
• Professional, warm, and approachable personality; hospitality or event management qualification and knowledge of Irish wedding traditions/suppliers desirable.