Timesheet & Claims Admin Coordinator

Electricity Supply Board; Galway; Hybrid; EUR 32,000 - 48,000; Full time

Job summary

Electricity Supply Board in Galway is seeking a detail-oriented MyTime support professional to help manage timesheets and expense claims within a hybrid structure. You will respond to user queries, maintain data integrity and support payroll-aligned processes.

Ideal candidates will have a 3rd level qualification or equivalent, strong IT skills with Microsoft Office, and proven stakeholder management and teamwork abilities.

Qualifications

• 3rd Level qualification or equivalent work experience.
• Excellent IT skills (especially in the Microsoft Suite).
• Proven ability in Stakeholder management.
• Excellent communication and interpersonal skills.
• Highly motivated, able to work on own initiative as well as part of a team.
• A high level of commitment and flexibility.
• Willingness to learn and develop.
• Strong teamwork skills.
• Full Driving Licence.

Responsibilities

• Respond to queries from MyTime Solution users and stakeholders.
• Maintain accurate MyTime data through regular data management, updates and checks.
• Encourage timely submission and processing of timesheets.
• Process out-of-pocket expense claims accurately and promptly.
• Resolve system errors and discrepancies to support payroll and reporting.
• Keep evidence and records in line with processes and record-keeping requirements.
• Follow data protection requirements when handling employee data.
• Support post-room activities.
• Complete weekly reporting to monitor activity and progress.
• Maintain process documents, job aids and guidance materials.
• Assist with system testing for upgrades and changes.

Skills

Stakeholder management

Communication

IT skills (Microsoft Suite)

Teamwork

Self-motivation

Flexibility

Education

3rd Level qualification or equivalent

Tools

Microsoft Office

Job description

Electricity Supply Board in Galway is seeking a detail-oriented MyTime support professional to help manage timesheets and expense claims within a hybrid structure. You will respond to user queries, maintain data integrity and support payroll-aligned processes.

Ideal candidates will have a 3rd level qualification or equivalent, strong IT skills with Microsoft Office, and proven stakeholder management and teamwork abilities.