Technical Document Controller – Letterkenny

Boyle Construction Ltd; Ireland; Remote; EUR 45,000 - 65,000; Full time

Job summary

Boyle Construction Ltd in Letterkenny is seeking an experienced Technical Document Controller to join our growing team on high-profile projects. You will manage project documentation, track procurement records and administer digital platforms such as Aconex and Procure.

The role emphasizes improving workflows through IT and Excel-driven data analysis, supporting invoicing and project administration, and ensuring accuracy and traceability across construction documents and records.

Qualifications

• Excellent IT and Microsoft Excel skills.
• Strong analytical, problem-solving and data-reconciliation abilities.
• Strong organisational and time-management skills with attention to detail.
• Minimum 1–2 years’ experience in document control or construction administration.
• Degree in IT or related field preferred.
• Experience with Aconex or Procure is desirable.

Responsibilities

• Manage and maintain project documentation and construction records with accuracy and traceability.
• Prepare, operate and maintain Document Control Procedures and ensure documents are registered, controlled and accessible to project teams.
• Administer digital platforms (Aconex, Procure) including uploads, distribution, approvals and workflows.
• Maintain and analyse procurement records, reconcile orders, deliveries and invoices with suppliers and site teams.
• Support monthly invoices and procurement verification, ensuring correct ordering and delivery for payment certification.
• Use IT, Excel, data analysis to identify opportunities to digitalise and automate workflows.
• Strong IT and Excel skills with knowledge of workflow automation and scripting considered desirable.

Skills

Microsoft Excel

Data analysis

Attention to detail

Time management

Problem solving

Education

Degree in IT or related field

Tools

Aconex

Procure

Job description

Employment Type: Full-Time

Boyle Construction is seeking an experienced and technically proficient Technical Document Controller to join our growing team in Letterkenny and support high-profile construction projects.

The successful candidate will play a key role in managing project documentation, procurement reconciliation and digital project information, while supporting the improvement and automation of existing project workflows.

Key Responsibilities

• Manage and maintain project documentation and construction records, including drawings, RFIs, technical submittals, delivery dockets, labour statistics, monthly progress reports and BCAR trackers, ensuring accuracy, accessibility, traceability and compliance with established company procedures.


• Prepare, operate and maintain Document Control Procedures in line with the Company’s Document Management System, ensuring documents are correctly registered, controlled, distributed, revised and readily accessible to relevant project teams.


• Administer digital project and document-management platforms including Aconex and Procure, managing document uploads, distribution, approvals, workflows and project-user access, and ensuring project information is communicated to the appropriate stakeholders.


• Maintain and analyse Excel-based procurement records, including purchase orders, delivery dockets and supplier invoices. Reconcile ordered, delivered and invoiced values, identify discrepancies and coordinate with suppliers and site teams to resolve issues, including obtaining corrections or credit notes where required.


• Support monthly invoice and procurement verification, checking that invoiced materials and services have been appropriately ordered and delivered to site, maintaining accurate records and supporting the payment-certification process.


• Use strong IT, Microsoft Excel, data-analysis and process-improvement skills to identify opportunities to digitalise and automate repetitive document-control, procurement and project-administration processes and improve the efficiency, accuracy and reliability of existing workflows.


• Strong IT and Microsoft Excel skills, with knowledge or experience of workflow automation, programming/scripting and digital process improvement considered highly desirable.

Key Requirements

• Excellent IT and Microsoft Excel skills, with strong analytical, problem-solving and data-reconciliation abilities.


• Strong organisational, communication and time-management skills with excellent attention to detail and the ability to meet project deadlines.


• Motivated, flexible and capable of working effectively with project managers, engineers, site teams, suppliers and other stakeholders.


• Minimum 1–2 years’ experience in document control, construction administration, project administration or a similar role, preferably within a construction environment is desirable.


• Degree in IT or related field is highly desirable.


• Experience with Aconex, Procure or similar digital project/document-management systems


• Knowledge or experience of workflow automation, programming/scripting and digital process is highly desirable.