Speaker Operations Coordinator

Jobtailor; Dublin; On-site; EUR 50,000 - 70,000; Full time

Job summary

Jobtailor is seeking an Operations Analyst to analyse and improve business processes, design scalable ways of working, and own cross-functional projects. You will enhance information capture across systems, create dashboards, and provide leadership with clear performance insights for decision-making.

With a focus on governance, efficiency and scalability, you will collaborate with multiple teams, manage competing deadlines, and drive adoption of new processes and tools to optimise operations.

Qualifications

• Experience in operations, process improvement, project coordination, business operations or a similar role.
• Comfortable with spreadsheets, databases, reporting tools and operational systems.
• Ability to turn data into clear operational insights.
• Ability to understand complex processes, identify inefficiencies and suggest improvements.
• Strong organisational and administrative skills.
• Ability to manage multiple workstreams and deadlines.
• Clear written and verbal communication.
• Ability to work with different stakeholders.
• Organised, curious and solutions-focused.
• Ownership and accountability; able to work independently.
• Ability to manage multiple priorities in fast-moving environments.
• Strong attention to detail and commitment to quality.

Responsibilities

• Analyse and improve business processes by identifying inefficiencies, risks and opportunities for scalable ways of working.
• Take ownership of operational processes and project workstreams from start to finish.
• Design, implement and embed new ways of working across the Speaker Operations team.
• Improve the capture, management and use of information across systems, tools and data.
• Create clear reporting, dashboards and performance insights for decision-making.
• Identify patterns, bottlenecks and risks through data analysis and operational reporting.
• Work cross-functionally with teams and stakeholders.
• Support change management and adoption of new processes, systems and ways of working.
• Improve operational efficiency, consistency, scalability and governance.
• Provide leadership with visibility into team performance, workload, priorities and ownership.

Skills

Operations experience

Process improvement

Project coordination

Data analysis

Reporting

Stakeholder management

Clear communication

Attention to detail

Ownership and accountability

Change management

Tools

Spreadsheets

Databases

Reporting tools

Operational systems

Job description

• Analyse and improve business processes by identifying inefficiencies, risks and opportunities for scalable ways of working
• Take ownership of operational processes and project workstreams from start to finish
• Design, implement and embed new ways of working across the Speaker Operations team
• Improve the capture, management and use of information across systems, tools and data
• Create clear reporting, dashboards and performance insights for decision-making
• Identify patterns, bottlenecks and risks through data analysis and operational reporting
• Work cross-functionally with teams and stakeholders
• Support change management and adoption of new processes, systems and ways of working
• Improve operational efficiency, consistency, scalability and governance
• Provide leadership with visibility into team performance, workload, priorities and ownership

Requirements

• Experience in operations, process improvement, project coordination, business operations or a similar role
• Comfortable working with spreadsheets, databases, reporting tools and operational systems
• Ability to work with data and turn information into clear operational insights
• Ability to understand complex processes, identify inefficiencies and suggest practical improvements
• Strong organisational and administrative skills
• Ability to manage multiple workstreams and competing deadlines
• Clear and confident written and verbal communication skills
• Ability to work effectively with different stakeholders
• Organised, curious and solutions-focused
• Takes ownership and accountability and can work independently
• Comfortable managing multiple priorities in fast-moving environments
• Strong attention to detail and commitment to accurate, high-quality work

Core Competencies

Demonstrates expertise in process improvement, operational efficiency, and project coordination, with a strong ability to analyze data and provide actionable insights. Proven track record in managing multiple workstreams and fostering collaboration across teams and stakeholders.

Highest-signal resume keywords

• Process Improvement
• Data Analysis
• Project Coordination
• Operational Efficiency
• Stakeholder Management

ATS Optimization Keywords

Hard Skills

• Business Process Analysis
• Operational Reporting
• Dashboard Creation
• Data Management
• Information Capture

Soft Skills

• Organisational Skills
• Clear Communication
• Attention to Detail
• Solutions-Focused
• Ownership and Accountability

Industry Keywords

• Change Management
• Governance
• Scalability
• Cross-Functional Collaboration

Tools & Technologies

• Spreadsheets
• Databases
• Reporting Tools
• Operational Systems