Site Administrator

Fohntech Group; Dublin; In loco; EUR 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Fohntech group is seeking a Site Administrator for a long-term project in Belgium, supporting the Datacentre initiative. You will supervise site administrators, coordinate timesheets, travel, housing, and expenses, and liaise with Project Managers and the central office to ensure smooth operations.

The role requires strong administrative experience (min 4 years), excellent MS Office skills, and the ability to multitask under pressure while maintaining high-quality documentation and processes

Competenze

• Minimum 4 years of strong administration experience.
• Proficient in Word, Excel and Outlook.
• Able to liaise and manage site paperwork.
• Experience in the construction or engineering industry is a bonus.
• Excellent telephone manner.
• Able to multitask and work under pressure.
• Strong interpersonal and organisational skills.
• Pride in the quality and presentation of work.

Mansioni

• Supervise and advise site administrators on timesheet, travel, vehicle and accommodation management.
• Ensure timely timesheet uploads and accurate SAP entry.
• Coordinate flights, hotels and accommodation across sites.
• Support project managers and central office in approvals and documentation.
• Maintain staff turnover trackers and site staff records.
• Act as main contact between site admins, central office and site staff.
• Oversee stationary levels and stock maintenance.
• Assist with document control and O&M manuals when requested.
• Perform monthly audits of employee expenses.

Conoscenze

Administration

Microsoft Word

Microsoft Excel

Outlook

Multitasking

Communication

Organisation

Descrizione del lavoro

Dublin 22, Ireland | Posted on 10/19/2026

Fohntech group are looking for a Site Administrator for a project in Belgium. This is a long term project on a Datacentre.

Key Responsibilities of the Role:

• Supervise and advise site administrators on different projects in relation to Timesheet management , travel management , vehicle management , accommodation management , Assignment of personnel and expenses
• Timesheet management Ensure all site administrators have uploaded timesheets for assigned sites and that they are accurately and efficiently updated and issued on time for entry into SAP.
• Review and ensure all timesheets for direct employees and staff are accurate and balanced with available information
• Review the regional statistics submission sent to the EHS Senior Safety Officer by the Site Manager at the end of each month travel management Make sure all site administrators book flights and hotels on time
• Support to the Project Manager, Contract Manager and General Manager in the approval and booking of flights
• Primary point of contact between the travel department, general manager and contract manager and the sites
• Supervision of the maintenance and updating of the staff turnovertracker for all sites.
• Vehicle management supervision. Ensure site administrators updatevehicle registrations on all sites
• Support for managing driving licenses/applications, car rentalapplication, and car tickets
• Accommodation management Handle all queries from site staffregarding your apartments in Frankfurt through the Frankfurt AccommodationSupervisor.
• Supervision of staff allocation and expenses. Maintenancemonitoring and tracking of site staff movements for accurate SubsistenceReports, which need to be sent to payroll
• Monitoring of requests and monthly audits of employee expenses,main point of contact for approvals and support in the payment process
• Supervision of collection, maintenance and filing of employeedocuments in the file key e. sun. passport, A1, EHIC
• Monitor and approve site staff information in various records inan accurate and timely manner, sending it to the Central Office
• Supervise the maintenance of stationary levels in the office andensure the maintenance of a stock.
• Support to be a point of contact between the site administrators,the central office and the site staff, advising if necessary and resolvingproblems as quickly as possible
• Support other Frankfurt based site managers when required(holiday/sick cover) and maintain staff rotation schedule for other sitemanagers to ensure all sites are covered.
• Assist document controllers if requested. Help / assistance if necessary,with the generation / maintenance / archiving and monitoring of the O&MManuals.
• Review and report on the file key structure making sure thegeneral instructions are followed by everyone.
• Key file audits for all sites monthly
• Site material support with general inquiries when needed
• Point of contact and support for the General Manager, ContractManagers and Project Managers for general inquiries

Essential Criteria for the Role:

• Strong Administration with minimum 4 years’ experience
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Experience in the construction or engineering industry advantage but not essential
• Excellent telephone manner
• Ability to multitask and work under pressure
• Strong interpersonal and organisational skills
• Pride in the quality and presentation of work