Service Administrator

Red Chair Recruitment; Munster; On-site; EUR 35,000 - 40,000; Full time

Job summary

Red Chair Recruitment is seeking an organised Transport Administrator to manage a fleet of around 25 HGV trucks in County Kerry. You will oversee servicing, inspections, CVRT testing, compliance documentation and cost monitoring to keep the fleet in peak condition.

The role is permanent with a starting salary in the region of €35,000–€40,000 per year, depending on experience. You will work closely with drivers, garages and suppliers and use fleet management systems and Excel to maintain accurate

Qualifications

• Experience in transport or logistics administration.
• Experience with HGVs or fleet operations is advantageous.
• Understanding servicing schedules and CVRT testing.
• Strong organisational and numerical skills with attention to detail.
• Proficiency in Microsoft Office, especially Excel, and fleet systems.
• Good communication and proactive deadline management.

Responsibilities

• Coordinate scheduled servicing, maintenance and inspections.
• Monitor CVRT testing and roadworthiness documentation.
• Maintain vehicle files, service cards and compliance records.
• Track tax, insurance and certificates for the fleet.
• Liaise with garages, dealerships and suppliers for servicing.
• Prepare cost reports and monitor maintenance expenditure.
• Provide admin support to transport and operations teams.

Skills

Transport administration

Fleet management

Organisational skills

Numerical skills

Administrative skills

Communication

Tools

Microsoft Excel

Fleet management systems

Job description

We are seeking an organised and detail-oriented Transport Administrator to manage a fleet of approximately 25 HGV trucks in County Kerry. The successful candidate will ensure servicing, inspections, CVRT testing, compliance documentation and associated costs are accurately monitored and maintained.

Key Responsibilities

• Coordinate scheduled servicing, preventative maintenance, repairs and vehicle inspections.
• Monitor CVRT testing, roadworthiness requirements and documentation renewal deadlines.
• Maintain accurate vehicle files, service cards, maintenance records and compliance documentation.
• Track vehicle tax, insurance and other relevant certificates.
• Liaise with garages, dealerships and suppliers to arrange servicing, repairs and testing.
• Monitor maintenance expenditure, repair invoices and servicing costs, following up on discrepancies.
• Schedule maintenance proactively to minimise vehicle downtime.
• Record vehicle defects and ensure necessary repairs are completed before vehicles return to service where required.
• Maintain fleet spreadsheets or management systems and prepare reports on costs, vehicle availability and outstanding maintenance.
• Provide general administrative support to the transport and operations teams.

Candidate Requirements

• Previous experience in transport, fleet or logistics administration, vehicle maintenance or a similar role.
• Experience with HGVs, commercial vehicles or fleet operations is advantageous.
• Understanding of servicing schedules, CVRT testing and roadworthiness requirements.
• Experience maintaining service records, compliance documentation and maintenance schedules.
• Strong organisational, numerical and administrative skills, with excellent attention to detail.
• Proficiency in Microsoft Office, particularly Excel, and fleet management systems.
• Good communication skills and the ability to liaise with drivers, garages and suppliers.
• A proactive approach to managing deadlines, costs and compliance requirements.

This is a permanent position with a starting Salary in the region of €35,000–€40,000, depending on experience.