Senior Programme Support Associate

IOM - UN Migration; Dublin; On-site; EUR 60,000 - 75,000; Full time

Job summary

International Organization for Migration in Ireland seeks a Senior Programme Support Associate to help plan, develop, implement and monitor migration programmes. You will coordinate multi-project activities, ensure donor compliance, and support resource mobilisation and partnership-building across government and UN agencies.

The role requires strong knowledge of programme management, donor requirements, and RBM, with proven ability to analyse data, draft reports, and coordinate across diverse

Qualifications

• Experience with monitoring and evaluation tools and protocols.
• Proven ability to work with diverse, multilingual teams.

Responsibilities

• Coordinate IOM Ireland project implementation per policies, budgets, workplans and timelines.
• Monitor and analyse M&E information; track indicators and targets; suggest improvements.
• Prepare and review donor reports, updates, briefing notes, ensuring donor compliance.
• Coordinate data collection, analysis, record-keeping, and knowledge sharing.
• Monitor migration trends and priorities; inform programme planning and funding opportunities.
• Contribute to design of programmes, proposals, notes, and funding applications.
• Identify funding opportunities and support donor engagement and diversification.
• Maintain relationships with donors, government authorities, IPs and partners.
• Support creation of communication materials; coordinate donor visits and briefings.
• Engage in inter-agency forums and technical working groups; promote partnerships.
• Undertake duty travel as required and perform other duties as assigned.

Skills

Monitoring & evaluation

Intercultural skills

Education

Bachelor's degree

High School diploma

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Organizational Context and Scope

Under the direct supervision of the Chief of Mission (CoM) and in close coordination with Heads of Units, the International Organization for Migration (IOM) Dublin, the Senior Programme Support Associate will be responsible and accountable for supporting the planning, development, implementation, monitoring, and reporting of IOM programmes in Ireland. The role will contribute to programme development, donor engagement, policy analysis, resource mobilisation, partnership-building, and compliance with IOM and donor requirements. The position works closely with programme staff, government counterparts, donors, United Nations (UN) agencies, Civil Society Organisations (CSOs), the Regional Office (RO), and Headquarters (HQ) to support the effective delivery and growth of IOM's programme portfolio.

The Senior Programme Support Associate will provide specialised programme support and coordination across multiple projects and thematic areas. The role requires the application of sound knowledge of programme management, migration issues, donor requirements, and results-based management, while exercising initiative and judgement in supporting programme quality, compliance, and strategic growth.

1. Coordinate the implementation of IOM Ireland projects in accordance with IOM policies, donor requirements, budgets, workplans and timelines, contributing to achievement of expected results.
2. Coordinate and analyse programme Monitoring and Evaluation (M&E) information, track programme performance results against established indicators and targets, and recommend corrective actions to improve operational effectiveness and programme quality.
3. Coordinate the preparation of and review donor reports, programme updates, briefing notes, and other related documentation by validating compliance with donor agreements and organisational standards to support accurate and timely programme reporting.
4. Coordinate programme data collection, analysis, and information management processes, maintain accurate records, document lessons learned, and promote knowledge-sharing across programmes.
5. Monitor, analyse, and report on migration trends, and emerging priorities in Ireland, preparing technical inputs that support programme planning, operational positioning, and funding opportunities.
6. Contribute to the design and development of programmes, project proposals, concept notes, and funding applications by consolidating technical inputs and assessing alignment with IOM priorities, government needs, and donor requirements.
7. Identify funding opportunities, analyse donor priorities, support donor engagement efforts, and contribute to resource mobilisation strategies aimed at expanding and diversifying the IOM Ireland funding portfolio.
8. Maintain effective working relationships with donor counterparts, government authorities, diplomatic missions, Implementing Partners (IPs), and other relevant institutions to facilitate successful programme implementation and development.
9. Support the preparation of communication and visibility materials, coordinate donor visits and briefings, and contribute to staff capacity-building initiatives related to programme development, reporting, and results-based management.
10. Participate in relevant inter-agency forums, technical working groups, conferences, and meetings with government counterparts, donors, UN agencies, CSOs, and other stakeholders to strengthen partnerships and promote IOM priorities.
11. Undertake duty travel as required, within the scope of the position, contributing to the effective delivery of programme support services and operational requirements.
12. Perform such other relevant duties as maybe assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• High School diploma with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project development and project management, humanitarian and migration-related activities, complex project implementation, budget drafting, research, report writing, liaison with governments and international agencies;
• Experience with project planning, scheduling and deployment of resources, and evaluation and assessment;
• Experience in liaising with government authorities, national/international institutions and donors.
• Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
• Work experience in donor relations and grant management for specific donors of IOM’s interest;
• Experience in working with international culturally diverse teams;
• Confirmed experience in donor report writing in humanitarian and/or development settings; and,
• Experience with Results Based Management approach and other strategic planning approaches.

Skills

• Knowledge of monitoring and evaluation tools and protocols.
• Strong interpersonal & intercultural skills with an attention to detail.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

- all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

– behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

– behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.