Project Associate – Mental Health and Psychosocial Support (MHPSS)

International Organization for Migration (10000000); Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

International Organization for Migration (IOM) Ireland seeks a Project Associate – MHPSS to support administrative, HR and financial tasks for the mental health project at Citywest. You will work under the National MHPSS Officer and supervise two Programme Assistants to ensure smooth delivery and reporting.

The role requires a degree in a relevant field or equivalent experience, strong IT skills, and fluency in English.

Qualifications

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field with three years of relevant experience; or a high school diploma with five years of relevant experience.
• Accredited universities are those listed in the UNESCO World Higher Education Database.
• Experience with IT and Microsoft Office applications, especially Excel, Word and PowerPoint.

Responsibilities

• Assist the supervisor in implementing and monitoring administrative, financial and HR activities for the project.
• Maintain administrative and HR documents and programme records for monitoring and reporting.
• Process staff and travel claims to ensure timely, compliant processing.
• Coordinate procurement and services for project activities per IOM rules.
• Follow up on budget expenditures and flag discrepancies for timely resolution.

Skills

Interpersonal skills

Microsoft Office

Excel

Attention to detail

English proficiency

Education

Bachelor’s degree in a related field

High School diploma with experience

Tools

Excel

Word

PowerPoint

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

Organizational Context and Scope

The International Organization for Migration (IOM) Ireland has been operating in Ireland since 2001, currently in following areas of migration management: Assisted Voluntary Return and Reintegration (AVRR), Resettlement, Family Reunification, Counter‑Trafficking (CT), Protection, Integration Support to Beneficiaries of Temporary Protection, Integrated Immigration Governance and Mental Health and Psychosocial Support (MHPSS).

IOM provides mental health and psychosocial support to international protection seekers residing in the Citywest accommodation facility with the aim to improve their psychosocial well‑being and to strengthen their overall resilience.

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the National MHPSS Officer, the Project Associate – Mental Health and Psychosocial Support (MHPSS) will be responsible and accountable for providing efficient programmatic, financial assistance and support, including the day‑to‑day administrative, Human Resources (HR) and finance tasks related to the implementation of the MHPSS project.

1. Assist the supervisor in implementing and monitoring the administrative, financial and HR activities related to the project, including supporting programme coordination tasks such as maintaining updated activity tracking tools and preparing short internal updates when requested, and providing day‑to‑day guidance to the two G-4 Programme Assistants to support consistent delivery of administrative and programme support functions.
2. Implement delegated administrative actions in accordance with IOM rules, regulations and instructions to support compliant and timely processing of project‑related administrative requirements.
3. Maintain administrative, HR documents, as well as programme documentation including activity records, beneficiary statistics, financial tracking sheets in an organised and accessible manner to support retrieval of accurate information for project implementation, monitoring and reporting.
4. Process staff expense claims and travel claims of the MHPSS Project staff per IOM rules and procedures to facilitate timely processing of staff‑related administrative transactions.
5. Assist in purchasing the items necessary for the project’s implementation in accordance with IOM rules and procedures for availability of goods and services required for project activities.
6. Follow up and monitor internal administrative and financial processes with relevant units as well as project expenditures against approved budget lines by flagging discrepancies to the supervisor and site coordinators to support appropriate expenditure monitoring and timely resolution of administrative and financial issues.
7. Assist the supervisor with coordinating administrative and HR functions related to the project, including compiling data and documentation required for donor reporting and reviewing information for completeness and accuracy to support timely submission of project‑related reporting requirements.
8. Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events led by the supervisor. Attend meetings, prepare minutes, monitor follow‑up activities and make arrangements for formal editing, translation, etc., of documents and publications.
9. Perform such other relevant duties as maybe assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with three years of relevant professional experience; or,
• High School diploma with five years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Proven experience in a similar setting and capacity;
• Excellent knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint;
• Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls;
• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities;
• Strong interpersonal & intercultural skills with an attention to detail; and,
• Previous work experience in international organizations and service industry companies would be an advantage.

Skills

• Interpersonal skills (i.e. empathy and emotional resilience); and,
• Knowledge of financial, administrative and human resources matters.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day‑to‑day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service‑oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

As the right to live and work in Ireland is required, the contract issued may be shorter that the period mentioned in the advertisement, in order to align with the expiry date of the work permit.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.