Senior Project Associate, Resettlement

International Organization for Migration (10000000); Dublin; On-site; EUR 50,000 - 70,000; Full time

Job summary

International Organization for Migration (IOM) in Ireland is seeking a senior project officer to support the Resettlement and Family Reunification Unit. The role involves coordinating project activities, liaising with local authorities and partners, and ensuring donor compliance and timely reporting.

The incumbent will assist in research, budget tracking, and capacity-building workshops while guiding staff and contributing to SOP development in a multi-cultural environment.

Qualifications

• High School diploma with seven years of relevant experience; or, a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Experience liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Knowledge of Movement Operations SOPs and Movements-related systems and databases is an asset.

Responsibilities

• Independently lead and coordinate the implementation of the project. Monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to reflect changing environment on the field.
• Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
• Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
• Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
• Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
• Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
• Supervise and provide guidance and training to reporting staff.
• Perform other related duties as assigned.

Skills

Computer skills

Interpersonal skills

Attention to detail

Organizational skills

Communication

Presentation skills

Education

HS diploma + 7 years experience

Bachelor’s degree in Political/Social Sciences or related field

Tools

ATOMS

MiMOSA

SAR

Amadeus

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Division in the Department of Mobility Pathways and Inclusion at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

Under the general supervision of the Chief of Mission, the direct supervision of the Head of Movement Management Unit the incumbent will support the management of the Resettlement and Family Reunification Unit and coordinate the functions listed below in the IOM Country Officer in Dublin, Ireland.

1. Independently lead and coordinate the implementation of the project.Monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.


2. Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.


3. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.


4. Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.


5. Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.


6. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.


7. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.


8. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.


9. Supervise and provide guidance and training to reporting staff.


10. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• High School diploma with seven years of relevant experience; or,


• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;


• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,


• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.


• Knowledge of Movement Operations SOPs and Movements-related systems and databases, such as ATOMS, MiMOSA, SAR and Amadeus is an asset.

Skills

• Strong computer skills, including Word, Excel and Internet applications.


• Strong interpersonal and communication skills.


• Ability to work under pressure with minimum supervision.


• Excellent attention to detail and strong organizational skills.


• Strong facilitation, communication, writing, and presentations skills.


• Strong work ethics and commitment to humanitarian principles.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of any UN languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.


• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.


• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


• Courage: Demonstrates willingness to take a stand on issues of importance.


• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

– behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.


• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.


• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.


• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.


• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

– behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.


• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.


• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.


• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.


• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

This post is subject to local recruitment. Only persons holding a valid residence and work permit in Ireland will be eligible for consideration.
As the right to live and work in Ireland is required, the contract issued may be shorter than the period mentioned in the advertisement, in order to align with expiry date of the work permit.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system(for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies