Senior Office Administrator

Collins McNicholas Recruitment & HR Services Group; Boyle; On-site; EUR 36,000 - 48,000; Full time

Job summary

Collins McNicholas Recruitment & HR Services Group in Boyle, Co. Roscommon, Ireland, is seeking a Senior Administrator for a full-time, permanent role onsite, Monday–Friday.

The position is varied and hands-on, suited to an experienced administrator or operations coordinator who thrives bringing structure to a busy environment. You will work across operations, management, HR, finance, sales and service delivery to maintain accurate records, manage data, and keep business systems up to date.

Qualifications

• 3–5 years' relevant experience in business administration, office administration, operations coordination or similar.
• Experience with a CRM, HR system, database or other business management system.
• Excellent organisational skills and a high level of accuracy and attention to detail.
• Good working knowledge of Microsoft 365 / Microsoft Office.
• Ability to manage competing priorities and follow activities through to completion.
• Experience with Microsoft Dynamics, HubSpot, HR Locker and website content management would be advantageous.

Responsibilities

• Maintain accurate and up-to-date information across internal business systems (Microsoft Dynamics, HubSpot, HR Locker and others).
• Review and update employee, customer, supplier and company records.
• Maintain document libraries, registers, action trackers, templates and business information.
• Prepare reports, presentations and other professional business documentation.
• Provide day-to-day administrative and operational support to management and teams.
• Coordinate recurring administrative activities and follow up on outstanding actions.

Skills

Office administration

Organizational skills

Attention to detail

Prioritization

Learning new software

Communication

Tools

Microsoft Dynamics

HubSpot

HR Locker

Microsoft 365

Job description

Full-time | Permanent | Monday–Friday | Fully Onsite

Our client, an established and growing Irish technology company is seeking a Senior Administrator to join its team in Boyle, Co. Roscommon.

This is a varied, hands‑on position suited to an experienced administrator or operations coordinator who enjoys bringing structure to a busy environment with a variety of work.

Working across operations, management, HR, finance, sales and service delivery, you will play an important role in keeping business systems, records and documentation accurate and up to date.

The primary focus of the position is business administration, systems coordination and data management, with additional involvement in HR administration, recruitment, website updates, LinkedIn, company communications and events.

Key Responsibilities:

• Maintain accurate and up‑to‑date information across Microsoft Dynamics, HubSpot, HR Locker and other internal business systems.
• Review and update employee, customer, supplier, partner and company records.
• Maintain document libraries, company registers, action trackers, templates and business information.
• Prepare reports, presentations, correspondence and other professional business documentation.
• Provide day‑to‑day administrative and operational support to management and teams across the business.
• Coordinate recurring administrative activities and proactively follow up on outstanding actions and information.
• Support employee onboarding, offboarding, performance reviews and recruitment administration.
• Assist with maintaining accurate website and careers‑page content.
• Support company LinkedIn activity, communications, customer case studies, campaigns and events.
• Identify opportunities to improve data quality, administrative processes and ways of working.
• Handle employee, customer and commercially sensitive information professionally and confidentially.

What We're Looking For

• 3–5 years' relevant experience in business administration, office administration, operations coordination, business support or a similar position.
• Previous experience working with a CRM, HR system, database or other business management system.
• Excellent organisational skills and a high level of accuracy and attention to detail.
• Good working knowledge of Microsoft 365 / Microsoft Office.
• The ability to manage competing priorities and follow activities through to completion.
• Confidence learning new software and business systems.
• Experience with Microsoft Dynamics, HubSpot, HR Locker, website content management, would be an advantage, but is not essential.