Executive Assistant & Practice Manager - Legal & Compliance

Horizon Quantum; Dublin; On-site; EUR 35,000 - 52,000; Full time

Job summary

Horizon Quantum Computing seeks proactive administrative and practice management support for the Chief Legal and Compliance Officer and Executive Vice President of Strategic Initiatives, helping the leadership team navigate a fast-paced global environment.

You will coordinate calendars, meetings, travel, and governance records, while handling confidential information and preparing high-quality communications for senior stakeholders across business lines.

Qualifications

• At least 3 years of administrative or governance experience.
• Exceptional organizational skills with high accuracy and attention to detail.
• Discretion and good judgement in confidential situations, with senior management interaction.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and work across teams.

Responsibilities

• Maintain complex and detailed calendars and coordinate meetings across the executive team.
• Coordinate meeting processes: agenda planning, papers, minutes, actions, and records.
• Maintain governance records including terms of reference and membership lists.
• Screen calls and determine priority, handling information with care.
• Manage logistics for internal and external meetings and travel arrangements.
• Process invoices and expenses following policy guidelines.
• Produce high quality emails to stakeholders at all levels.
• Maintain department documents and anticipate issues or delays.

Skills

Administrative experience

Discretion & judgement

Communication skills

Priority management

Team collaboration

Tools

Google Workspace

Microsoft Office

Job description

Horizon Quantum Computing seeks proactive administrative and practice management support for the Chief Legal and Compliance Officer and Executive Vice President of Strategic Initiatives, helping the leadership team navigate a fast-paced global environment.

You will coordinate calendars, meetings, travel, and governance records, while handling confidential information and preparing high-quality communications for senior stakeholders across business lines.