Executive Assistant to CEO | Hybrid, High-Impact Ops Partner

Codex Limited; Dublin; Hybrid; EUR 25,000 - 42,000; Part time

Benefits offered by this job

Salary DOE

23 Days Annual Leave + Public Holidays

On Site Free Gym Access

Flexible and Hybrid Working Options

Company Pension Scheme with Life Assu

Educational Assistance Program

Colleague Reward & Recognition Scheme

Onsite canteen with coffee, lightbreak

Job summary

Codex Limited is seeking an experienced Executive Assistant to join on a part-time basis to support our CEO and Leadership Team. This high-trust, high-impact role combines discretion, structure, and strong communication to enhance executive effectiveness across the business.

Working closely with the CEO and reporting to the Head of People & Culture, you will coordinate agendas, prepare board packs, manage action tracking, and support office operations and events in a hybrid, on-site environment.

Qualifications

• 3+ years supporting senior leadership or C-suite.
• Exceptional organisational and prioritisation skills.
• Strong written communication and presentation capability.
• Experience improving processes and bringing structure is highly desirable.

Responsibilities

• Provide high-level administrative and strategic support to the CEO.
• Prepare boardpacks, leadership presentations, executive reports, and other critical documents.
• Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making.
• Oversee preparation, follow-up, and action tracking for leadership and board meetings.
• Coordinate Leadership Team agendas and supporting documentation.
• Implement clear action tracking and follow-through processes across leadership meetings.
• Improve meeting discipline, documentation, and follow-up standards.
• Coordinate on-site gym facilities and other workplace amenities.
• Assist with GPTW processes and engagement initiatives.

Skills

Executive support

Organisational skills

Discretion and confidentiality

Microsoft365 proficiency

Communication skills

Independent decision-making

Tools

Microsoft365

Monday.com

Job description

Codex Limited is seeking an experienced Executive Assistant to join on a part-time basis to support our CEO and Leadership Team. This high-trust, high-impact role combines discretion, structure, and strong communication to enhance executive effectiveness across the business.

Working closely with the CEO and reporting to the Head of People & Culture, you will coordinate agendas, prepare board packs, manage action tracking, and support office operations and events in a hybrid, on-site environment.