Financial Assistant and Credit Controller

Sims IVF; Fingal; Hybrid; EUR 35,000 - 50,000; Full time

Job summary

Sims IVF Swords are recruiting for a Credit Control Administrator & Finance Assistant who reports to the Finance Manager. This hybrid role requires three days in the office, with the option to work full time from an office.

You will process patient payments, post receipts, lead debt collection, and assist with daily and month-end tasks alongside other finance duties in a healthcare setting. The role offers development opportunities toward a professional accounting qualification, with exposure to

Qualifications

• Experience in Accounts Receivable or Finance role, preferably healthcare.
• Experience using Sage for AR activities and patient billing.
• Ability to monitor accounts, reconcile and produce aged debt reports.
• Knowledge of data protection requirements (GDPR) in healthcare.

Responsibilities

• Contact patients for debt outstanding relating to storage invoices
• Communicate to patients via email and calls
• Control of monthly cryo storage invoice module on IDEAS and issuing the invoices to patients
• Take payments over the phone by card
• Enter Stripe receipts on IDEAS
• Bank reconciliations and daily reconciliations of patient receipts to IDEAS
• Draft and issue invoices on Sage to customers
• Month-end debtors reconciliations
• Ad-hoc month-end tasks
• Accounts Payable cover
• Collaborate with finance team and update monthly Aged Debtors reports

Skills

Accounts Receivable

Reconciliations

Communication skills

Debt collection

Invoicing

GDPR awareness

Excel

Healthcare billing

Team player

Education

Part-qualified in accounting

Tools

Sage Accounts

IDEAS

Stripe

Job description

Title: Credit Control Administrator & Finance Assistant

Location: Hybrid (3 days a week in office) or Full Time Office

Reporting To: Finance Manager

Overview of Role

SIMS IVF Swords are currently recruiting for a Credit Control Administrator & Finance

Assistant that will report directly to the Finance Manager.We are looking for a keen

team player to process patient's payments, post receipts onto our systems and lead the

collection of outstanding debts, as well as help the Finance Manager with daily and

month-end tasks. The ideal applicant will be someone with strong reconciliation skills

and confident in reading and understanding debtor reports and patient payment

records. We would also need someone who feels confident to contribute their thoughts

on monthly online meetings where you highlight problems and successes. This role

would be attractive to anyone wishing to develop their career in Finance who is part

qualified or is interested in obtaining a professional accounting qualification, but also

with a passion for Accounts Receivable.

You may be asked to cover annual leave within the finance department (with

appropriate training) and to assist on other ad hoc tasks at the discretion of the Finance

Manager. The role can be hybrid with at least three days in the office of your choice,

however if you want to work from an office full time, we are happy to accommodate that

too. The main location of this job will be in our Swords clinic, however, we would be

open to you working in the Clonskeagh clinic once fully trained. You may at times work

closely with the patient co-ordinators, clinic managers, lab technicians, and nurses so

must be able to communicate well and appreciate the delicacy of the industry that we

work within.

Tasks

• Contact patients for debt outstanding relating to storage invoices
• Communicate to patients via email and calls
• Control of monthly cryo storage invoice module on IDEAS and issuing the
• invoices to patients
• Take payments over the phone by card
• Enter Stripe Receipts on IDEAS
• Bank Reconciliations
• Daily reconciliations of patient receipts to Ideas
• Draft and issue invoices on Sage to customers
• Month-end debtors reconciliations
• Ad-hoc month-end tasks
• Accounts Payable cover
• Collaborate with finance team and update monthly Aged Debtors reports in excel
• prepared by the management accountant
• Monthly meetings with finance team to provide updates and highlight issues
• Collaborate with lab teams to ensure proper procedures are followed re
• discarding stored samples (Thaw & Discard)

Skills and Experience

• Previous experience in an Accounts Receivable or Finance role, ideally within a
• healthcare, medical, or clinical setting
• Experience using Sage Accounts for day-to-day AR activities
• monitor patient accounts and billing status
• Proven track record of managing patient invoices, payments, and outstanding
• balances
• Experience producing aged debtor reports and supporting credit control
• activities
• Understanding of healthcare-specific billing processes and compliance
• requirements
• Excellent communication skills, both written and verbal, when liaising with
• patients, insurers, and internal teams
• Ability to prioritise workloads and meet deadlines in a fast-paced healthcare
• setting
• Knowledge of data protection and confidentiality requirements in healthcare
• (e.g. GDPR)
• Confident user of Microsoft Excel and Office applications