Administrator

Allied Health/Nursing; Navan; On-site; EUR 28,000 - 36,000; Full time

Job summary

Allied Health/Nursing in Navan, County Louth, Ireland seeks a Grade IV Administrator to ensure smooth day-to-day operations. The role requires strong organisational skills, attention to detail and the ability to work independently and as part of a team.

You will handle records, reporting and data management while liaising with internal and external stakeholders. The ideal candidate has at least 2 years in busy office admin, advanced Excel skills, and excellent communication.

Qualifications

• Minimum 2 years’ administrative experience in a busy office environment.
• Advanced Microsoft Office skills, particularly Excel (Pivot Tables, VLOOKUPs, formulas, reporting).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, use initiative, and adapt to changing priorities.
• Strong attention to detail and commitment to confidentiality.
• Ability to work effectively as part of a team in a fast-paced environment.

Responsibilities

• Provide efficient administrative support and maintain accurate records and documentation.
• Manage workload effectively, prioritising tasks and meeting deadlines.
• Ensure confidentiality and compliance with relevant policies and procedures.
• Use Microsoft Office applications, particularly Excel, to a high standard.
• Prepare correspondence, reports, and other documentation accurately and professionally.
• Support communication and service delivery through effective liaison with internal and external stakeholders.
• Assist with attendance, reporting, and data management processes.
• Provide cover and support for colleagues as required.
• Contribute positively to team performance and maintain professional working relationships.
• Participate in training, development, and continuous improvement initiatives.
• Comply with health and safety requirements and organisational policies.

Skills

Administrative experience

Organisational skills

Time-management

Communication skills

Independent working

Teamwork

Attention to detail

Confidentiality

Tools

Microsoft Excel

Job description

Grade IV Administrator

Overview

The Grade IV Administrator provides high-quality administrative and operational support, ensuring the efficient day-to-day running of the department. The role requires strong organisational skills, attention to detail, and the ability to work effectively both independently and as part of a team.

Key Responsibilities

• Provide efficient administrative support and maintain accurate records and documentation.
• Manage workload effectively, prioritising tasks and meeting deadlines.
• Ensure confidentiality and compliance with relevant policies and procedures.
• Use Microsoft Office applications, particularly Excel, to a high standard.
• Prepare correspondence, reports, and other documentation accurately and professionally.
• Support communication and service delivery through effective liaison with internal and external stakeholders.
• Assist with attendance, reporting, and data management processes.
• Provide cover and support for colleagues as required.
• Contribute positively to team performance and maintain professional working relationships.
• Participate in training, development, and continuous improvement initiatives.
• Comply with health and safety requirements and organisational policies.

Essential Requirements

• Minimum of 2 years’ administrative experience in a busy office environment.
• Advanced Microsoft Office skills, particularly Excel (including Pivot Tables, VLOOKUPs, formulas, and reporting functions).
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, use initiative, and adapt to changing priorities.
• Strong attention to detail and commitment to maintaining confidentiality.
• Ability to work effectively as part of a team in a fast-paced environment.

Key Competencies

Administration & IT

• Proficient in Microsoft Excel, Word, Outlook, and general office systems.
• Ability to maintain accurate records and produce high-quality documentation.

Organisation & Planning

• Strong ability to prioritise workloads and meet deadlines.
• Flexible and adaptable approach to work.

Teamwork & Initiative

• Self-motivated with the ability to work independently and collaboratively.
• Positive contributor to team objectives and workplace culture.

Communication

• Excellent interpersonal, written, and verbal communication skills.
• Ability to engage professionally with colleagues and stakeholders at all levels.

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