Medical Administrator

Collins McNicholas Recruitment; Dublin; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Temporary position until Oct–Dec

Very competitive salary

Healthcare environment

Job summary

Collins McNicholas Recruitment is seeking a Medical Secretary for a temporary assignment at a busy Student Health Centre in Dublin. The role covers admin, reception, diary management and confidential records in a GP/counselling setting.

The ideal candidate will have 3+ years in healthcare, a QQI Level 5 Medical Secretarial qualification, and strong IT skills with MS Office and Google apps; experience with Socrates is a plus.

Qualifications

• 3+ years' relevant experience in a healthcare environment.
• Recognition of QQI Level 5 Medical Secretarial qualification.
• Strong admin, diary management and confidentiality.

Responsibilities

• Provide administrative and reception support within the Student Health Centre and Counselling service.
• Respond to enquiries by phone, email and in person, guiding students and staff.
• Manage diaries and appointments for Doctors, Nurses and Counsellors.
• Coordinate student registrations for GP and Counselling services.
• Maintain confidential medical records in line with GDPR.

Skills

Reception skills

Diary management

Confidentiality

Customer service

IT skills - MS Office/Google

Education

QQI Level 5 Medical Secretarial

Tools

Socrates

Microsoft Office

Google Workspace

Job description

Medical Secretary

An exciting opportunity for a Medical Secretary to join an established third-level organisation on a temporary basis until October to December. This role will provide administrative and reception support across a busy Student Health Centre and Counselling service, with a strong focus on confidentiality, customer service, diary management, and day-to-day administration.

Role Responsibilities:

• Provide administrative and reception support within the Student Health Centre and Counselling service.
• Act as the first point of contact for students and staff, responding to enquiries by phone, email, and face-to-face.
• Manage diaries and schedule appointments for Doctors, Nurses, and Counsellors.
• Coordinate student registration for GP and Counselling services.
• Deal appropriately with walk-in enquiries and direct emergencies to the relevant healthcare professional.
• Maintain accurate and confidential records in line with GDPR requirements.
• Support team meetings, including arranging meetings, preparing agendas, and taking minutes.
• Maintain medical and office supplies and assist with ordering where required.
• Use relevant finance and procurement systems to process orders and payments.
• Maintain an organised and welcoming reception area.
• Provide general administrative support to ensure the smooth running of the service.

Role Requirements:

• 3+ years' relevant experience in a healthcare environment, preferably within a GP practice.
• Recognised Medical Secretarial qualification at QQI Level 5 or equivalent.
• Strong administrative and organisational skills with the ability to multitask in a busy environment.
• Excellent communication, interpersonal, and customer service skills.
• Strong discretion and integrity when dealing with confidential information.
• Proficiency in Microsoft Office and Google applications, including Word, Excel, Gmail, and Google Calendar.
• Experience with medical records systems or databases is desirable, particularly Socrates or similar.
• Experience working with medical records and database management.
• Flexible and adaptable approach with the ability to build strong working relationships.

Benefits and Package:

• Temporary position until October to December.
• Very competitive salary.
• Opportunity to work within a busy and varied healthcare and student support environment.
• Exposure to both medical administration and counselling services.

For a confidential discussion and more information on this role, please contact Sarra Hadi.