Senior Executive Assistant

Codex Limited; Dublin; On-site; EUR 25,000 - 42,000; Part time

Benefits offered by this job

Salary DOE

23 Days Annual Leave + Public Holidays

On Site Free Gym Access

Flexible and Hybrid Working Options

Company Pension Scheme with Life Assu

Educational Assistance Program

Colleague Reward & Recognition Scheme

Onsite canteen with coffee, lightbreak

Job summary

Codex Limited is seeking an experienced Executive Assistant to join on a part-time basis to support our CEO and Leadership Team. This high-trust, high-impact role combines discretion, structure, and strong communication to enhance executive effectiveness across the business.

Working closely with the CEO and reporting to the Head of People & Culture, you will coordinate agendas, prepare board packs, manage action tracking, and support office operations and events in a hybrid, on-site environment.

Qualifications

• 3+ years supporting senior leadership or C-suite.
• Exceptional organisational and prioritisation skills.
• Strong written communication and presentation capability.
• Experience improving processes and bringing structure is highly desirable.

Responsibilities

• Provide high-level administrative and strategic support to the CEO.
• Prepare boardpacks, leadership presentations, executive reports, and other critical documents.
• Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making.
• Oversee preparation, follow-up, and action tracking for leadership and board meetings.
• Coordinate Leadership Team agendas and supporting documentation.
• Implement clear action tracking and follow-through processes across leadership meetings.
• Improve meeting discipline, documentation, and follow-up standards.
• Coordinate on-site gym facilities and other workplace amenities.
• Assist with GPTW processes and engagement initiatives.

Skills

Executive support

Organisational skills

Discretion and confidentiality

Microsoft365 proficiency

Communication skills

Independent decision-making

Tools

Microsoft365

Monday.com

Job description

Established in 1979, Codex has grown to become Ireland’s market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.

Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.

ABOUT THE ROLE

We are now seeking an experienced Executive Assistant to join us on a part-time basis to support our CEO and Leadership Team. This is a high-trust, high-impact role designed to increase executive effectiveness while ensuring the workplace operates smoothly and professionally. Working closely with the CEO, you will act as a trusted partner, combining discretion, operational discipline, and excellent communication to deliver effective support across the business. While reporting to the Head of People & Culture, the role works in close partnership with the CEO and Leadership Team. This role will provide coordination support across the leadership team, however, the primary focus is supporting the CEO and enabling leadership effectiveness across the organisation. This role suits someone who enjoys bringing calm, clarity, and structure to a fast-moving leadership environment.

WHAT YOU WILL DO

Executive Support to CEO

• Providehigh-leveladministrativeandstrategicsupporttotheCEO
• Prepareboardpacks,leadershippresentations,executivereports,andothercritical documents
• Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making
• Oversee preparation, follow-up, and action tracking for leadership and board meetings
• Coordinate Leadership Team agendas and supporting documentation
• Implement clear action tracking and follow-through processes across leadership meetings
• Improve meeting discipline, documentation, and follow-up standards
• Coordinate on-site gym facilities and other workplace amenities
• Assist with GPTW processes and engagement initiatives

What Success Looks Like

• Ensure the CEO’s calendar, meetings, and priorities run smoothly and efficiently
• Improve preparation, documentation, and follow-through for leadership meetings
• Bring structure and clarity to key communications, reports, and presentations
• Reduce administrative workload across the leadership team
• Contribute to a well‑organised, professional, and positive workplace environment

Leadership & Meeting Effectiveness

• Coordinate Leadership Team agendas and supporting documentation
• Implement clear action tracking and follow-through processes across leadership meetings
• Improve meeting discipline, documentation, and follow-up standards
• Support effective use of collaboration tools (Microsoft365, Monday.com)

Office Operations & Culture

• Oversee day-to-day office operations to ensure a safe, clean, and efficient workplace
• Coordinate on-site gym facilities and other workplace amenities
• Oversee procurement of office stationery, equipment, and home office supplies
• Support internal events and leadership off‑sites
• Assist with GPTW processes and engagement initiatives

WHAT YOU WILL BRING

To be a great fit for this role you will have:

• 3+ years supporting senior leadership or C-suite
• Exceptional organisational and prioritisation skills
• High emotional intelligence and discretion
• Strong written communication and presentation capability
• Comfortable operating independently and making informed decisions
• Strong Microsoft365 proficiency
• Experience improving processes and bringing structure is highly desirable

WHAT WE OFFER

• Salary DOE
• 23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata)
• Extensive Family Friendly Policies
• On Site Free Gym Access
• Flexible and Hybrid Working Options
• Company Pension Scheme with Life Assurance
• Educational Assistance Program
• Colleague Reward & Recognition Scheme
• Onsite canteen with coffee, light breakfast and snacks provided.

About us

Established in 1979, Codex has grown to become Ireland’s market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.

Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.