Senior Document Controller - Construction Projects

SmartRecruiters, Inc.; Newtown Blackrock; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Full-time

Competitive remuneration and benefits

23 days annual leave

Impactful projects

Career development in Ireland/global

Diverse colleagues

Job summary

Turner & Townsend is seeking a skilled Document Controller to support the programme team with document storage, sharing and protocols on large-scale projects. You will coordinate documentation, act as first point of contact for queries and help implement project control tools.

You will manage document systems, ensure compliant issuance and storage, interact with external consultants and contractors, and contribute to QA, health and safety processes while providing general admin support and

Qualifications

• Minimum 10 years' experience in a similar role on multidisciplinary large-scale projects.
• Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases.
• Good verbal and written communications skills with the ability to present information clearly

Responsibilities

• Populate document registers, RFIs, action logs, issue logs and other project control tools as appropriate.
• Analyse, interpret and summarise the status of various registers and logs on the project.
• Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information.
• Ensure appropriate issuance and storage of documents in accordance with the project document control procedure.
• Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity.
• Enforce and maintain a strong and clear project filing system.
• Actively contribute by way of identifying improvements to the filing system.
• Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits.
• General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team.
• Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same.
• Manage the external stakeholder database including inputs and report production as required.
• Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
• Track office supply inventory
• Schedule appointments and meetings for runway project team

Skills

Document management

Coordination

Attention to detail

Communication skills

Initiative

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Databases

Job description

Turner & Townsend is seeking a skilled Document Controller to support the programme team with document storage, sharing and protocols on large-scale projects. You will coordinate documentation, act as first point of contact for queries and help implement project control tools.

You will manage document systems, ensure compliant issuance and storage, interact with external consultants and contractors, and contribute to QA, health and safety processes while providing general admin support and