Document Controller

Uniting Holding; Dublin; On-site; EUR 40,000 - 50,000; Full time

Job summary

Evara is seeking a highly organised Document Controller to support document management across one of our high-density projects in Dublin. This hands-on role is central to maintaining accurate, accessible, and compliant project records throughout the lifecycle.

Working under the Design Manager, you will manage documents, drawings, correspondence, and submissions using Procore and MS Office, ensuring version control, audit readiness, and timely distribution.

Qualifications

• Experience as a Document Controller in the construction sector.
• Strong document control, revision management, and records administration.
• Proficiency with Procore for document management.

Responsibilities

• Manage and maintain project documents, drawings, and submissions.
• Control receipt, registration, distribution, and filing of docs.
• Ensure documents are named, stored, version-controlled, and archived.
• Maintain document control registers, trackers, and logs.
• Upload and manage documentation in Procore and other systems.
• Monitor workflows to ensure timely approvals and submissions.
• Issue drawings and revisions to internal teams and subcontractors.
• Assist with information requests, submittals, and handover docs.
• Prepare regular status reports on document control activities.

Skills

Document control

Organisational skills

Attention to detail

Prioritisation

Communication skills

Independent work

Tools

Procore

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Evara is seeking a highly organised Document Controller to support document management across one of our high-density projects. This role is central to maintaining accurate, accessible, and compliant project records, being an essential part of the team ensuring documentation is controlled throughout the project lifecycle.

This role is a Full-Time position designed to provide hands‑on experience while working under the guidance of the Design Manager

Key Responsibilities:

• Manage and maintain project documents, drawings, correspondence, reports, and technical submissions in line with company and project requirements
• Control the receipt, registration, distribution, and filing of incoming and outgoing documentation
• Ensure all documents are correctly named, stored, version‑controlled, and archived
• Maintain document control registers, trackers, and reporting logs
• Upload, organise, and manage documentation within Procore and other document management systems
• Monitor document workflows to ensure approvals, reviews, and submissions are completed on time
• Issue drawings and revised documents to internal teams, consultants, and subcontractors
• Support project teams in retrieving accurate and up-to‑date records when needed
• Check documents for completeness, formatting, and compliance before distribution
• Assist with the management of requests for information, technical submittals, and project handover documentation
• Prepare regular status reports on document control activities and outstanding items
• Help maintain audit‑ready records in line with internal procedures and client requirements

Key Accountabilities

• Project documentation is accurate, current, and easy for teams to access
• Drawing revisions and key records are distributed promptly and tracked correctly
• Document workflows run smoothly, reducing delays and improving coordination across projects
• Project teams and external stakeholders can rely on clear, consistent, and well‑managed records
• Handover documentation is complete, organised, and delivered to the required standard

Qualifications and Experience

• Experience in a Document Controller role within the construction industry
• Strong understanding of document control processes, revision management, and records administration
• Ideally experienced in using Procore for document management
• Proficient in Microsoft Office, including Excel, Word, and Outlook
• Excellent organisational skills with the ability to manage large volumes of information accurately
• Strong attention to detail and a methodical approach to work
• Ability to prioritise tasks and manage deadlines across multiple projects
• Confident communication skills and the ability to work with a wide range of project stakeholders
• Ability to work independently while also supporting a collaborative project team

This a great opportunity to work closely with experienced project professionals and build further expertise in construction systems, project coordination, and document management best practice.