Senior Document Controller – Construction & Data Centre Projects

Echelon Data Centres; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

Echelon Data Centres is seeking an experienced Document Controller (Construction Project) to establish and govern the management of project information across mission-critical developments, including data centres and infrastructure. You will ensure systematic creation, storage, and retention of documents in compliance with contractual and regulatory requirements.

The role focuses on information governance, audit trails, and smooth handover to operations, with responsibilities across the full

Qualifications

• Proven experience in information management or document control on complex construction, engineering, or infrastructure projects.
• Strong knowledge of document control standards, version control, and information governance best practices.
• Experience using project management software and the Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Establish and maintain a systematic filing structure for digital and physical project documentation, ensuring secure storage and controlled access.
• Define, implement, and enforce document control procedures, naming conventions, version control, and approval workflows.
• Track document versions and revisions to ensure only current and approved documentation is in use.
• Manage and administer the Common Data Environment (CDE) and document management systems (e.g. Procore, Autodesk Forma, SharePoint, EDMS, Aconex).
• Ensure timely and accurate distribution of information to project teams, consultants, contractors, and client stakeholders.
• Ensure all documentation complies with industry standards, regulatory requirements, and company policies (including ISO-based quality systems).
• Conduct regular audits of information and document control processes, identifying non-conformances and implementing corrective actions.
• Prepare information status, compliance, and audit reports for project and senior management.
• Support digital transformation initiatives and continuous improvement of information management systems and processes.
• Manage project information throughout the full lifecycle, from design through construction, commissioning, and handover.
• Oversee archiving inactive documents and ensure proper retention and disposal in accordance with policy and legislation.
• Define and manage handover documentation requirements, including as-built records, O&M manuals, and asset data.
• Interface with Project Managers, Design Managers, Project Controls, Commercial, and IT teams to align information structures with project reporting, scheduling, cost, risk, and change processes.
• Provide training, guidance, and ongoing support to staff and supply chain partners on document control procedures, systems, and best practices.
• Act as the primary point of contact for all information management and document control matters on the project.

Skills

Document control

Attention to detail

Organisational skills

Written and verbal communication

Information governance

Tools

Procore

Autodesk Forma

SharePoint

EDMS

Aconex

Microsoft Office

Job description

Echelon Data Centres is seeking an experienced Document Controller (Construction Project) to establish and govern the management of project information across mission-critical developments, including data centres and infrastructure. You will ensure systematic creation, storage, and retention of documents in compliance with contractual and regulatory requirements.

The role focuses on information governance, audit trails, and smooth handover to operations, with responsibilities across the full