Document Controller (Construction)

SmartRecruiters, Inc.; Newtown Blackrock; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Full-time

Competitive remuneration and benefits

23 days annual leave

Impactful projects

Career development in Ireland/global

Diverse colleagues

Job summary

Turner & Townsend is seeking a skilled Document Controller to support the programme team with document storage, sharing and protocols on large-scale projects. You will coordinate documentation, act as first point of contact for queries and help implement project control tools.

You will manage document systems, ensure compliant issuance and storage, interact with external consultants and contractors, and contribute to QA, health and safety processes while providing general admin support and

Qualifications

• Minimum 10 years' experience in a similar role on multidisciplinary large-scale projects.
• Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases.
• Good verbal and written communications skills with the ability to present information clearly

Responsibilities

• Populate document registers, RFIs, action logs, issue logs and other project control tools as appropriate.
• Analyse, interpret and summarise the status of various registers and logs on the project.
• Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information.
• Ensure appropriate issuance and storage of documents in accordance with the project document control procedure.
• Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity.
• Enforce and maintain a strong and clear project filing system.
• Actively contribute by way of identifying improvements to the filing system.
• Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits.
• General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team.
• Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same.
• Manage the external stakeholder database including inputs and report production as required.
• Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
• Track office supply inventory
• Schedule appointments and meetings for runway project team

Skills

Document management

Coordination

Attention to detail

Communication skills

Initiative

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Databases

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

The Document Controller will be responsible for supporting the programme team with all document storage, sharing and protocol. They will coordinate all programme documentation and will be a first point of contact for all documentation queries for the programme. Working as part of the programme team the role holder will support the implementation of programme control tools, manage the programme document systems and provide general admin support to theprogramme team.

Qualifications

Populate document register, request for information register, action log, issue log and other project control tools as appropriate

Analyse, interpret and summarise the status of various registers and logs on the project

Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information

Ensure appropriate issuance and storage of documents in accordance with the project document control procedure

Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity

Enforce and maintain a strong and clear project filing system

Actively contribute by way of identifying improvements to the filing system

Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits

General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team

Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same

Manage the external stakeholder database including inputs and report production as required

Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director

Track office supply inventory

Schedule appointments and meetings for runway project team

Experience & Skills

Minimum 10 years' experience in a similar role ideally providing support on multidisciplinary large scale projects

Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases

Documentation skills and strong focus on detail

Good verbal and written communications skills including ability to present information in a clear and concise format

Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines

Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands

Flexible and ability to multi-task

Additional Information

• Full time
• Competitive remuneration and attractive range of benefits
• 23days Annual leave (+ 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.