School Receptionist #Bukit Timah

GREENSAFE INTERNATIONAL PTE. LTD.; Dublin; On-site; EUR 25,000 - 38,000; Full time

Job summary

GREENSAFE INTERNATIONAL PTE. LTD. is seeking a capable administrative assistant to provide front desk and general office support in an Irish school setting.

You will handle inquiries from the public, parents, students, and visitors, manage mail and deliveries, and support daily office operations on a busy campus. The role requires strong interpersonal and organizational skills, proficiency in Microsoft Office, and the ability to coordinate events and maintain calendars.

Qualifications

• At least 2 years' relevant working experience.
• Good interpersonal, communication, analytical, and negotiation skills.
• Proficiency in Microsoft Office applications and general office equipment.

Responsibilities

• Provide front desk and general administrative support to the General Office.
• Attend to enquiries from the public, parents, students, and visitors.
• Receive, sort, and dispatch incoming/outgoing correspondence, letters, parcels, and deliveries.
• Manage incoming calls and direct them to relevant staff.
• Facilitate issuance/collection of certificates and awards.
• Update and maintain student/staff attendance records.
• Manage internal facility bookings within the school campus.
• Maintain and update the school's internal calendar.
• Assist with photocopying, printing, laminating, and preparing school materials.
• Assist with transport arrangements/confirmations for CCAs and school events.
• Update the organisation chart and honour rolls.
• Coordinate maintenance of office equipment.
• Arrange orders for fruit/health baskets and office requirements.
• Assist with preparation of refreshments and setup of event venues (including table skirting).
• Monitor and replenish office supplies (including first aid boxes, stationery).
• Assist in emergency situations.
• Perform other assigned administrative duties

Skills

Office administration

Communication

Analytical thinking

Negotiation

Tools

Microsoft Office

Office equipment handling

Job description

Hours: Mon-Thu 7:00am-4:15pm; Fri 7:00am-3:45pm

Key Roles

• Provide front desk and general administrative support to the General Office

• Attend to enquiries from the public, parents, students, and visitors

• Receive, sort, and dispatch incoming/outgoing correspondence, letters, parcels, and deliveries

• Manage incoming calls and direct them to relevant staff

• Facilitate issuance/collection of certificates and awards

• Update and maintain student/staff attendance records

• Manage internal facility bookings within the school campus

• Maintain and update the school's internal calendar

• Assist with photocopying, printing, laminating, and preparing school materials

• Assist with transport arrangements/confirmations for CCAs and school events

• Update the organisation chart and honour rolls

• Coordinate maintenance of office equipment

• Arrange orders for fruit/health baskets and office requirements

• Assist with preparation of refreshments and setup of event venues (including table skirting)

• Monitor and replenish office supplies (including first aid boxes, stationery)

• Assist in emergency situations

• Perform other assigned administrative duties

Requirements

• At least 2 years' relevant working experience

• Good interpersonal, communication, analytical, and negotiation skills

• Proficiency in Microsoft Office applications and general office equipment