Admin Executive

BEYONDSOFT CONSULTING (SINGAPORE) PTE. LTD.; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Beyondsoft is seeking an Admin Executive to oversee daily front-desk operations, facility maintenance, vendor contracts, and workplace procurement in Dublin. The role includes inventory control, fixed assets, employee onboarding, and general HR administrative tasks.

Fluency in English and Mandarin is required to support regional stakeholders and vendors. Ideal candidates hold a Diploma in Business Administration or related field and 2–3 years of experience in administration, office management,

Qualifications

• Diploma in Business Administration, Office Management, Human Resources, or related discipline.
• 2-3 years of experience in administration, reception, facilities, office management or related.
• Strong organizational, communication, and stakeholder management skills.
• Fluent in English and Mandarin to communicate with regional stakeholders, vendors, and visitors.
• Experience in HR, procurement, facilities management, or invoice processing is an advantage.

Responsibilities

• Manage reception duties, visitor registration, and office enquiries.
• Coordinate office administration, supplies, and workplace facilities.
• Liaise with landlords, vendors, and service providers on maintenance and operations.
• Handle administration procurement, payments, contracts, and renewal tracking.
• Support Fixed Asset Management and office inventory control.
• Support company events and employee engagement activities.
• Handle general HR administrative and documentation tasks, including onboarding and other HR & Admin-related activities.

Skills

English

Mandarin

Education

Diploma in Business Administration

Job description

About Beyondsoft

Beyondsoft is a global IT and consulting services provider with over 30 years of experience delivering digital transformation, AI, cloud, and industry solutions to clients worldwide. Headquartered in Singapore and listed on the Shenzhen Stock Exchange, Beyondsoft operates in more than 13 countries with over 30,000 professionals globally.

About the Role

We are seeking an Admin Executive to oversee daily front-desk operations, facility maintenance, vendor contracts, and workplace procurement to ensure smooth office administration. In this role, you will also manage inventory and fixed assets while supporting company events, employee onboarding, and general HR administrative functions.

Key Responsibilities

• Manage reception duties, visitor registration, and office enquiries.
• Coordinate office administration, supplies, and workplace facilities.
• Liaise with landlords, vendors, and service providers on maintenance and operational matters.
• Handle administration procurement, payments, contracts, and renewal tracking.
• Support Fixed Asset Management and office inventory control.
• Support company events and employee engagement activities.
• Handle general HR administrative and documentation tasks, including onboarding and other HR & Admin-related activities.

Required Experience & Qualifications

• Diploma in Business Administration, Office Management, Human Resources, or a related discipline.
• 2-3 years of experience in administration, reception, facilities, office management or related.
• Strong organizational, communication, and stakeholder management skills.
• Fluent in English and Mandarin to support communication with regional stakeholders, vendors, and visitors.
• Experience in HR, procurement, facilities management, or invoice processing is an advantage.